To display contacts you have to do the following:
Select a contact folder in the folder tree.
Select a view in the panel. The view defines how the contacts are displayed.
If need be, filter the view by using the quick filter bar.
The phone list displays the contact in the form of a table.
How to display contacts as phone list:
Select a contact folder in the folder tree.
In the
panel section click .To filter the view, use the quick filter bar. Details can be found in : Filtering contacts.
Result: The phone list for the contacts is displayed.
For each contact the list displays one line with information in the form of icons or text:
Column |
Information |
---|---|
Column 1, icon |
The entry is a contact |
Column 1, icon |
The entry is a distribution list |
Column 2, icon |
The entry is a private contact |
Name column |
Name of the contact or of the distribution list |
Company column |
The contact's company |
City column |
Location of the company |
Phone column |
Phone (business) |
Mobile column |
Mobile (business) |
Flag column |
Flag that was assigned to the contact. |
The phone list contacts are, by default, sorted in ascending order after the Name column. The column header is highlighted. An arrow icon next to the column header indicates the sort order.
How to change the sort order:
To sort according to a column, click the column header.
To change the sort order, click the column header again.
Result: The sort order is changed.
Note: The first two columns can not be used for sorting.
When selecting the Card view the contacts in the current contact folder are displayed in the content area in an address card form.
How to display contacts as address cards:
Select a contact folder in the folder tree.
In the
panel section click .To filter the view use the quick filter bar. Details can be found in : Filtering contacts.
Result: The address cards for the contacts are displayed.
The address cards display the following information for the contacts:
Contact icon
First name and surname
Assigned flag
If need be, private contact icon
Business address, business phone number, and business E-Mail address
The address cards display the following information for distribution lists:
Distribution list icon
Distribution list name
Assigned flag
With the quick filter bar you can filter contacts so that only contacts beginning with a particular character are displayed.
How to filter contacts:
In the panel select the Cards or the Phone list view.
Click an entry in the quick filter bar:
To only view the contacts beginning with a particular letter click that letter.
To only view the contacts beginning with a special character click
.To only view the contacts beginning with a figure click
.Result: The Contacts view is filtered.
To return to the all contacts display click
in the quick filter bar.The detail view displays all information for a contact.
How to display a contact in the Detail view:
Select a contact folder in the folder tree.
Select a contact in the Cards or Phone list view.
In the
panel section click .Result: The Detail view for the contact is displayed.
The Detail view for a contact displays the following information:
The window title contains the contact's display name. By default the display name consists of the first name and the surname.
The Overview tab contains the following data:
All names for the contact
Details about the company or organisation
Business and private phone numbers
Business and private addresses
Comments, categories, and optional fields
The Attachments tab contains the list of attachments.
Tip: Next to the description of some entries the icon is displayed. If you click this icon, additional information is displayed.
The Detail view for a distribution list displays the following information:
The window title contains the name of the distribution list.
The Overview tab contains the following information:
All names of the contacts belonging to the distribution list
The E-Mail addresses of the contacts
Hovers are available in the Cards and Phone list view.
How to display a contact in the hover:
Move the mouse pointer over a contact. After a short delay the hover will open. It displays the Overview tab.
To see further information click another tab.
To close the hover move the mouse pointer out of the hover.
Result: The contact hover displays the following information:
The
tab. It contains:The picture for the contact.
First name and surname of the contact.
The private contact icon.
The flag assigned to the contact.
A colored icon for each category assigned
All phone and fax numbers for the contact.
The E-Mail address for the contact. When clicking an E-Mail address the window for composing an E-Mail will open.
The
tab. It contains:The business address for the contact.
The private address for the contact.
The
tab. The numbers in brackets indicate the number of attachments. If the contact includes attachments the following elements are displayed for each attachment:The attachment's file name, file size, and type.
Icons for opening and saving the attachment.
The hover for a distribution list displays the following information:
The
tab. It contains:The distribution list icon.
The name of the distribution list.
An icon for sending an E-Mail to all members of the distribution list.
The flag assigned to the distribution list.
All E-Mail addresses of the distribution list.
The
tab. It contains:The surnames and first names of the distribution list members.
The E-Mail addresses of the distribution list members. When clicking an E-Mail address the window for composing an E-Mail will open.
The
tab. The numbers in brackets indicate the number of attachments. If the distribution list contains attachments, the following elements are displayed for each attachment:The attachment's file name, file size, and type.
Icons for opening and saving the attachment.
You can do the following:
Open attachment. Note: To open an attachment you might need additional software.
Save the attachment outside the groupware.
Save the attachment in the InfoStore.
How to open or save a contact's attachment:
Display the contact in the Detail view.
Select the
tab.Select the attachment.
If you want to open the attachment:
In the
panel section click . A system window will open. It shows the software used for opening the attachment.Use the system window's control elements for opening the attachment.
If you want to save the attachment:
In the
panel section click . A system window will open.Use the system window's control elements for saving the attachment.
If you want to save the attachment in the InfoStore:
In the
panel section click . The InfoStore Item window will open. The attachment's file name is entered as the file name for the InfoStore item.Information on how to create InfoStore items can be found in : Creating an InfoStore item.
Tip: You can also open or save an attachment by using the respective icons in the contact's hover.