In order to schedule common appointments with external participants as internal participants, the appointment details have to be exchanged between the Open-Xchange Server and the calendar application of the external participant.
There are two different scenarios:
You create or change an appointment as internal participant.
An external participant creates or changes an appointment to which you were invited.
If you activate the
checkbox when creating an appointment, external participants will receive an E-Mail with the appointment details as an iCal attachment. The E-Mail with the appointment details is sent to external participants if an internal participantcreates the appointment,
adds participants,
or deletes the appointment.
With the details sent, external participants can manage the appointment in their calendar application.
Information on adding external participants to an appointment can be found in : Adding external participants without an addressbook entry.
If an external participant sends you an E-Mail with the appointment details attached in iCal format, you can
answer the appointment invitation by accepting or declining the appointment,
update an existing appointment if other participants have changed their confirmation status.
How to answer an appointment invitation from an external participant:
Switch to the E-Mail module.
Display the E-Mail with the appointment invitation in the H split or V split view.
Use the control elements displayed below the E-Mail header to reply to the invitation:
Enter a comment.
If you want to participate click on
.If you do not want to participate, click on
.
Result: The appointment is entered in your calendar. The external participant is notified by E-Mail about your answer.
How to update the attendance status of an external participant:
Switch to the E-Mail module.
Display the E-Mail with the changed attendance status in the H split or V split view.
Click on
below the E-Mail header.Result: The appointment will be updated in your calendar.