The start page interface

Logging in, logging out

To work with the groupware you have to log in to the server. To be able to do so you need to know the server address, your username and your password. This information is provided by your administrator or host.

How to log in to the server:

  1. Open a web browser.

  2. Enter the server address in the address bar. The login window will be displayed.

  3. Enter your username and your password. Note that they are case-sensitive.

  4. For an automatic login during the next groupware launch, activate Remember me. Your username and password are saved on your local machine. To finish working with the groupware, close the browser without logging out before.

    Attention: The auto-login can be a safety risk. Use this function only if unauthorized persons have access to your desktop. Do not use this function when logging in to a publicly accessible machine as otherwise unauthorized persons can gain access to your data.

  5. Click OK.

Result: The start page is displayed. A description can be found in : Elements of the start page.

Note: If you enter the wrong username or password an error message is displayed. Enter the correct data.

Note: In the common settings Default module after login you can define the module to be opened after the login.

How to log out from the server:

In the upper right part of the start page click the Logout button. The login window is displayed.

You can either close the browser window or log in again.

Warning: Closing a web browser tab without logging out from the server leaves you logged in to the server. If another person enters the server address, they will be automatically logged in with your name and will have full access to your groupware data.

Always log out from the server when you are finished working with the grouwpare.

Some operating systems optimize the runtime behavior of applications by keeping parts of the application and its data in memory. Under Apple Mac OS X this is indicated by a dot next to the application icon in the dock; under Windows the application icon remains in the task bar. In order to remove the browser from memory and prevent a re-login with the saved login data, close the browser by right-clicking the application icon and then clicking on Close.

Elements of the start page

The start page contains the following elements:

No.

Element

Function

1

Title bar

The right side of the title bar contains buttons for refreshing, accessing the settings, accessing the online help, and logging out.

2

Module bar

Contains icons for opening the modules.

3

Panel

Contains the functions that are available on the start page.

4

Folder tree

Shows the folder structure of the groupware objects.

5

Overview window

Shows module windows with current objects. Each module window has its own title bar. The display in the overview window can be configured.

6

Window separator

Allows changing the start page divisions.

7

Mini calendar

Displays the current date. Allows you to access the calendar module.

8

InfoBox

Displays information about unread E-Mail and the amount of used memory.

The title bar

The title bar contains the following elements:

No.

Element

Function

1

Refresh icon

Click this button to retrieve new objects from the server. Objects are automatically refreshed in frequent intervals regardless of clicking this button. An animated icon on the button displays this process.

2

Configuration icon

Opens the Options module.

3

Help icon

Opens the online help, the most recent error messages, and information about the groupware version number.

4

Logout button

To finish working with the groupware click this button.

The module bar

The module bar contains the following functions:

No.

Icon

Function

1

Start page icon

Switches to the start page.

E-Mail icon

Switches to the E-Mail module.

Calendar icon

Switches to the calendar module.

Contacts icon

Switches to the contacts module.

Tasks icon

Switches to the tasks module.

InfoStore icon

Switches to the InfoStore module.

Settings icon

Switches to the settings module.

2

Collapse icon

Sorts the icons one below the other. All elements below the module bar such as the folder tree, MiniCalendar, and InfoBox are no longer visible.

The start page panel

The start page panel contains the following functions in different panel sections:

No.

Panel section, icon

Function

1

New

Creates new objects

2

Quick settings

Activates or deactivates the InfoBox, QuickInfo, or the MiniCalendar

3

Synchronization

Installing the OXtender for Microsoft Outlook, configuring the mobile phone

4

Quick settings icon

Activates or deactivates the InfoBox, QuickInfo, or the MiniCalendar

5

Expand icon

Increases or decreases the panel height

6

Further functions icon

Expands a menu with further functions.

The folder tree

The folder tree shows a folder structure of the groupware objects. On the highest level it contains the following folders:

  • Your personal folders for E-Mails, contacts, appointments, and tasks. Other users can not see your personal folders unless you share them with other users. Depending on the folder tree used, the personal folder view varies:

    • When having set the Classic folder tree, your personal folders are shown below the personal root folder. The personal root folder is named after your user name.

    • When having set the New folder tree, your personal folders are shown at the same level as the other folders.

    Information on how to select a folder tree can be found in : General configuration. Information on further differences between the folder trees can be found in : Folder Management.

  • The folder Public folders. In this folder all users can create subfolders for saving and sharing data like contacts, appointments or tasks.

  • The folder Shared folders. In this folder you can view all the personal folders shared by other users.

  • The folder InfoStore. There is a personal InfoStore folder for each user. There is also a public InfoStore folder where each user can create subfolders. In an InfoStore folder you can save any documents, links to Internet addresses (bookmarks), and notes.

Information about the folder contents can be found in the description of the single modules. Information on managing and sharing folders can be found in : Folder Management and in : Permission management.

The folder tree serves the following purposes:

  • Team work. In the folder tree you can see the data and information shared by other users with you or all users. In the folder tree you can share your data and information with other users by sharing the respective folders.

  • Structuring. Organize your data and information by creating subfolders in your personal root folder.

  • Access to modules. As an alternative to the module bar you can access a particular module by clicking a particular folder in the folder tree.

The overview window

The overview window of the start page contains several module windows displaying different entries. The following module windows are displayed by default:

Module window

Functions

E-Mail

Shows the current unread E-Mail. The sender, subject, date and time of the receipt are shown.

Calendar

Displays your current appointments. Shows appointments taking place today, the next two days, next week or later. For each appointment the date, time and description is displayed.

Tasks

Displays your current tasks. Shows tasks taking place today, the next two days, next week or later. For each task the subject, date and priority is displayed.

InfoStore

Displays your current InfoStore items. Shows InfoStore items from your personal InfoStore folder, public InfoStore folders and from shared InfoStore folders of other users.

Hovers

A hover shows detailed information about the object below the mouse pointer.

How to display a start page object in the hover:

  1. Move the mouse pointer over an object in the overview window. After a short delay the hover opens. It displays the General tab.

  2. To view further information click another tab.

  3. To close the hover move the mouse pointer out of the hover.

Further information about the hover contents can be found in the descriptions of the single modules. Information about the hover configuration can be found in Hover configuration.

Mini calendar, InfoBox

The MiniCalendar displays the following information:

  • The current date. The current date is framed.

  • Days with appointments are displayed in bold.

Information on how to use the MiniCalendar for creating and displaying appointments can be found in 5: Calendar module.

The InfoBox displays the number of unread E-Mail messages and the amount of used memory.