Those instructions are also valid for distribution lists. Exceptions are mentioned.
You can find contacts in the current contacts folder via a search term. The search term defines the character string to be searched for.
The following contact data can be used as search term:
First name, surname, displayed name
E-Mail (business), E-Mail (private), E-Mail (other)
Company, department
Location, Street
Tags
Example: To find contacts with the last names "Neville, Mike" or "Jones, Mina", use "Last name" as the search criteria and "ne" as the search term.
How to search for a contact:
Select a contact folder for the search in the folder tree .
Select the Address card or Phone list view.
In the
panel section click the small arrow on the left side to select one or several of the search criteria.Note: If the panel section is not displayed click the icon
in the upper right part of the panel. Activate the search function in the pop-up menu.
Enter the search term in the input field.
Click the in the panel section.
Result: The overview window only displays the contacts matching the search term.
How to display all contacts from the current contact folder:
In the
panel section click .All the data you entered when creating the contact can be edited later on.
Note: If you want to edit a contact in a publich or shared contact folder you need to have editing rights for the objects in those contact folders.
How to edit a contact:
Display a contact in the Detail view or select a contact in the Address card or Phone list view.
In the
panel section click . The Contact window will open.Edit the contact's data. A description of the data can be found in : Creating contacts. A description of a distribution list's data can be found in : Creating distribution lists.
Click the
icon in the panel. The window is closed.Result: The contact is updated.
If you do not want to accept the changes click
in the panel section.Tip: In the Address card or Phone list view you can also edit contacts by using the context menu or by double-clicking the contact.
There are the following possibilities for printing contacts:
Printing a contact list
Printing the contact's data
How to print a contact list:
Select the Phone list view in the panel.
Select the contacts to be printed:
If you only want to print particular contacts select the contacts to be printed.
If you want to print all contacts in the Phone list view either select all contacts or none.
In the
panel section click . A new window with the print preview and the Print system window will open.If need be, modify the print settings in the system window.
Click
in the system window.Result: The contact list is printed.
How to print a contact's data:
Display a contact in the Detail view.
In the
panel section click . A new window with the print preview and the Print system window will open.If need be modify, the print settings in the system window.
In the system window click
.Result: The contact's data is printed.
You can copy contacts to the same folder or to another folder.
Note: When copying contacts from a source to a target folder you need to have the folder permission for creating objects in the target folder.
How to copy contacts:
Select one or several contacts in the Phone list or Cards view.
In the
panel section click . The Select folder window will open.Click a contact folder in the Select folder window. You can only click on folders you can copy contacts to.
Result: The contacts are copied.
This function is for using matching data from a contact for a new contact.
How to duplicate a contact:
Select a contact in the Cards or Phone list view.
In the
panel section click . The Contact window will open.Edit the contact data. A description of the data can be found in : Creating contacts. A description of a distribution list's data can be found in : Creating distribution lists.
Click the
icon in the panel. The window will close.Result: The contact is duplicated.
Tip: You can also use the context menu for duplicating a contact.
The following possibilities exist for moving contacts:
With the panel function
With drag & drop
Note: To move contacts from a source to a target folder you need to have the following permissions:
Delete permissions for the folder objects in the source folder
The folder permission for creating objects in the target folder
How to move contacts with the panel function:
Select one or several contacts in the Cards or Phone list view.
In the
panel section click . The Select folder window will open.Click a contact folder in the Select folder window. You can only click on folders you can move contacts to.
Result: The contacts are moved.
How to move contacts with drag & drop:
Select one or several contacts in the Cards or Phone list view.
Drag a selected contact to a contact folder. An icon next to the mouse pointer indicates the following:
When dragging to a valid target a green tick is shown.
When dragging to an invalid target a red prohibited sign is shown.
Release the mouse button over the target folder.
Result: The contacts are moved.
You can do the following:
Assign predefined categories to existing contacts
Remove assigned categories
Information on defining categories can be found in : Managing Tags.
How to assign predefined categories to contacts:
Right-click on a contact.
Select the
entry in the context menu. A submenu opens.Use one of the following possibilities:
In order to assign one of the displayed categories, click on a category in the submenu.
In order to assign an other category:
In the submenu click on
. The dialog window opens. The list field contains all defined categories.In the
list field activate the checkboxes of the categories to be assigned to the contact.Click on
.
Result: The categories are assigned to the contact.
How to remove assigned categories:
Right-click on a contact.
Select the
entry in the context menu. A submenu opens.Use one of the following possibilities:
In order to remove all assigned categories, click on
in the submenu.In order to remove specific assigned categories:
Click on
in the submenu. The dialog window opens.In the
list field deactivate the checkboxes of the categories to be removed.Click on
.
Result: The categories are removed from the contact.
Flags are colored labels for marking individual contacts. You can decide upon the meaning of the colors. The flags are displayed in the following locations:
Next to the contact name in the Cards view
In the last column of the Phone list view
On the right side of the tabs header in the Detail view
How to mark contacts with flags:
Display a contact in the Detail view or select a contact in the Cards or Phone list view.
Click any flag but the first one in the
panel section.Result: The selected contacts are marked with flags.
How to delete flags:
Display a contact marked with a flag in the Detail view or select contacts marked with flags in the Cards or Phone list view.
Click on the first flag in the
panel section.Result: The flags are deleted.
You can send contacts from a contact folder as E-Mail vCard attachments. In the Card or Phone list view select one or more contacts. In the
panel section click on . The window opens. A vCard is attached for each selected contact. Complete and send the E-Mail. You can also use the context menu to send contacts as vCard attachments.You can export the contacts in a personal or public contact folder. The available file formats are CSV and vCard.
An other possibility for exporting the personal contacts folder can be found in : Exporting contacts with WebDAV.
How to export the contacts in a folder:
Right-click on a personal or public contact folder and select
from the subfolder.In the submenu select
or .Depending on the browser you might be asked whether to open or save the file. Select
.Select a location. Enter a file name.
Click on
.Result: The contents of the contact folder are exported to a file of the CSV or vCard type. You can process those data with other applications.
Warning: Deleted contacts can not be restored. Prior to deleting a contact make sure you no longer need the contact.
Note: If you want to delete a contact in a public or shared contact folder you need to have the delete permission for the objects of this contact folder.
How to delete one or several contacts:
Display a contact in the Detail view or select one or several contacts in the Cards or Phone list view.
In the
panel section click . The Delete contact window will open.If you are sure you want to delete the contacts click
.Result: The contacts are finally deleted.
Tip: In the Cards or Phone list view you can also use the context menu or the <del> key for deleting contacts.