Searching for Documents

Figure 7.11. Searching for Documents using the Magic Bar

Searching for Documents using the Magic Bar

In large collections of documents, a sought-after document cannot always be found directly. The Open-Xchange Server web interface therefore makes a simple tool available to you to help search for a certain document. To do this, click on the "Search" tab in the Documents module.

In the first text field listed you have the possibility of entering the desired search text. The use of wildcards is allowed here. Moreover, you can enter multiple terms into the text field if you want. In this case, you must specify via the three checkboxes below how the search terms are to be accounted for in the search. The following three different options are thereby available for you to choose:

  1. Result has to contain all search pattern

  2. Result has to contain one search pattern

  3. Search for complete string

Continuing, you must set the positions where the given search string or terms are to be searched for. Via the In Attribute list field you can set whether the title or the description of the document or both attributes, are to be incorporated into the search. Searching the contents of the document is not possible.

  Optionally, you can, via selection of an appropriate category, gain different search results. If you have entered a category as well as a search term, then the search for tasks will be limited to those results that meet one of the two search criteria. By selecting a category, no additional limitation on the search terms will occur.

Figure 7.12. Result List from the Document Search

Result List from the Document Search