Global Search

The global search is a fast and easy way to find objects within a section.

Global Search for Objects

You find the global search in the right/left frame of the portal page. It consists of two parts: In the upper part you can select a section you would like to search via a drop-down list.

Figure 1.11. Global Search for Objects

Global Search for Objects

Here, the sections Addresses, Contacts, Projects, Documents, Calendars, Tasks, Knowledge and Bookmarks are available. In the second part you enter the search string. After filling both fields with suitable values, click on the "Go" button to search or simply press Enter on your keyboard.

The search looks for precise matches. This means that only results are reported which exactly match the search query. The search string is case insensitive. In the current version you can also use wildcards for searching. If part of your search string is supposed to match anything, use an asterisk <*< as a placeholder. Thus, searching your contacts with the search string me*, for instance, will match Meyer, Meier, Meeser, Mel, Metzig. You can also use question mark <?< as placeholder for individual letters. A search for Me?er would find Meyer and Meier. The placeholders <*< and <?< can be combined at will.

Navigating within Search Results

Search results are displayed in list form. You can reach every result entry by clicking with the mouse button on the icon or by clicking on the first column of an entry row in the detailed view.

Figure 1.12. Figure 1‑12: Searching for Objects by Category

Figure 1‑12: Searching for Objects by Category

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If a search yields many hits, you can page through the results with help of the icon switches and The precise number of records per page is preset to 10. In each search module this value can be changed to 5, 10, 15 or 20 records.

Sorting Search Results

If a search query yields many hits, it may be sensible to sort the result list according to a specific column. This is done via icon switches and in the header of each column. The icon switch sorts the results according to the selected column alphabetically in ascending order (from A to Z). The icon switch sorts the results according to the selected column alphabetically in descending order (from Z to A).