Chapter 9. Bookmarks

Table of Contents

Bookmarks Overview
Explanations of the directory structure
Creating new Folders
Changing Folders
Deleting Folders
Opening and Viewing Bookmarks
Creating new Bookmarks
Permissions
Title
URL
Description
Editing Bookmarks
Deleting Bookmarks
Moving Folders and Bookmarks
Marking Folders and Documents for Movement (Defining Sources)
Defining the Target/Destination
Completing the Move
Searching for Bookmarks
Creating, Reading, Changing or Deleting Notes on a Bookmark
Linking Bookmarks to other Objects
History

Bookmarks Overview

You can save links to interesting websites in the form of bookmarks that you can share with your colleagues or use them to benefit from the bookmarks of your coworkers. A directory structure similar to the one in the document system helps you categorize and administer your bookmarks. Both the folder structure in the bookmark directory tree and the individual entries are subject to the system for permissions. This means you can group the individual areas of knowledge into specific departments or workgroups.

The following points on the subject of bookmarks are discussed here:

Explanations of the directory structure
Creating new folders
Changing folders
Deleting folders
Creating new bookmarks
Editing bookmarks
Deleting bookmarks
Moving folders and bookmarks
Searching for bookmarks
Creating, reading, changing and deleting notes on a bookmark
Linking a bookmark to other objects

Explanations of the directory structure

A folder structure was implemented to make the task of administering web links (bookmarks) straightforward. You can create as many folders and subfolders as you want at different levels.

Figure 9.1. Directory Structure for Bookmarks

Directory Structure for Bookmarks

Because of the permission administration, you can only see those folders that you also have permission to access. This permission is hierarchical: if you lack permission for a folder, you are also unable to access its contents, even if the subfolders and knowledge links within it are public. You only see the folder contents that you are allowed to access as results when you do a keyword search using the search field at the top of the bookmark module block. The directory structure is organized as follows: to display the contents of a folder, use the mouse to click on the plus sign in front of the corresponding folder. The plus sign now becomes a minus sign , the folder icon is opened and the contents are shown. To close the folder, click on the minus symbol.

If there is neither a plus nor a minus symbol in front a folder, the folder is empty. Besides the structured view for bookmark entries, you can also display all the bookmark entries together as a list. To do this, use the mouse to click on the "List" tab. This gives you the same functional options as are available in the structured view. The printer icon here also allows you to print the list of displayed bookmark entries. Clicking on the icon first opens a form in your browser that is optimized for printing. You can now print out this page as you normally would by using the print function of your browser. In MS Internet ExplorerTM, for instance, the print option is found under the menu item File | Print. The print function here helps you print out list fields correctly.