Marking contacts with flags

Flags are colored markings that you can use to mark different contacts and distribution lists for better differentiation: you could, for example, mark all customers with a green flag, all coworkers in your department with a red flag and all vendors with a blue flag. Due to the colorful display of the flags, you can immediately recognize what type of contacts you are dealing with.

Flags are displayed in all views - the Phone list shows them in their own column, while the Cards and Detail views show them in the title bars of address cards or detail views. The colors of the flags do not have a predetermined meaning in Open-Xchange Server. Thus, you can freely decide what a specific type of flag means for you.

Marking contacts with flags

If you would like to mark contacts from your personal contact folders or from public or other users' shared contact folders with flags (provided you have suitable access rights), you first need to display the relevant contacts in either the Phone list or the Cards view. If you want to mark an individual contact with a flag, you can also do this in the detail view of this contact.

Then, select the contacts you wish to mark (for multi-selections hold either the Ctrl key or the Shift key) and click on the flag you would like to assign to these contacts in the Flag panel section: including the flags from the menu - see the below figure - there are ten different flags available to you. Please note that you need modify rights if you want to mark contacts from public and/or other users' shared contact folders.

As a result, all previously selected contacts are marked with the selected flag.

Changing flags of contacts

If you would like to assign additional flags to contacts that are already marked with flags, proceed as described in the preceding section the section called “Marking contacts with flags”. Please note that you need appropriate access rights if you want to change the marking of contacts from public and/or other users' shared contact folders.

Removing flags from contacts

If you would like to remove flags from contacts from your personal contact folders or from public or other users' shared contact folders (provided you have modify rights), you first need to display the relevant contacts in either the Phone list or the Cards view. If you want to remove a flag from an individual contact, you can also do this in the detail view of this contact.

Then, select the contacts from which you wish to remove a flag (for multi-selections hold either the Ctrl key or the Shift key) and click on the flag with the red cross in the Flag panel section: Please note that you need modify rights if you want to remove a marking from contacts from public and/or other users' shared contact folders.

Assigning, changing or deleting flags

If you want to mark contacts from public and/or other users' shared contact folders with flags or change the flags of marked contacts from these folders, you need modify rights for the objects of these folders. If these rights have not been granted to you, the Flag section is deactivated in the panel and you can neither mark contacts from these folders with flags nor change existing flags.