Confirming appointments

If another user of Open-Xchange Server has invited you to participate in an new appointment, you will be notified about this appointment via a confirmation dialog that you will see upon login or upon automatic or manual refresh.

Answering confirmation dialogs

You can respond to confirmation dialogs in several ways as described below - if desired, you can add remarks to your responses:

  • Accept => confirms your participation in this appointment, sets your participation status to accepted and closes the window.

  • Decline => declines your participation in this appointment, sets your participation status to declined and closes the window.

  • Tentative => tentatively confirms your participation in this appointment, sets your participation status to temporary and closes the window.

  • Later => closes the window without responding. This means that your participation status for this appointment remains set to waiting until you either accept or decline this appointment. Until the appointment expires, you will repeatedly receive confirmation dialogs for this as yet unconfirmed appointment.

Automatic display refresh

It is recommended that you activate automatic display refresh (via Settings), because you otherwise run the risk of being informed too late about short-term appointments. More information about automatic display refresh is available in the Settings chapter of this user's guide.

If you accept the invitation for this appointment, accept it tentatively, or decline, this appointment will be displayed in your personal calendar folder (Calendar folder) - provided the appointment creator has placed this appointment in a personal calendar folder. If the creator of the appointment has placed it in a public or another user's shared calendar folder, this appointment is displayed in the relevant public or shared calendar folder - provided that you have access to this folder.

Notification about appointment confirmation

To display the status of notification confirmations, go to the detail view and select Participants.

To view the status of your appointment confirmation, display the appointment in the Day, Work week, Week or Month view. The appointments are displayed as follows:

Appointments declined by you are crossed out,
Appointments with Waiting status are slightly transparent and the status (Waiting) is added to the subject,
Appointments with Tentative status are respectively marked as (Tentative)

Changing appointments

As soon as the appointment is displayed in one of your personal calendar folder or in a public or another user's shared calendar folder, you can edit this appointment - e.g., to configure your individual reminder or to change your appointment confirmation as well as other data of the appointment. More information about editing appointments is available under the section called “Editing appointments” in this chapter.