Printing tasks

In order to print the data of individual tasks or task list views in your personal tasks folders, public or other users' shared tasks folders, you can use one of the methods described below.

Printing individual tasks

When you print individual tasks, all fields of the task containing data are printed - regardless of the tabs (overview, participants) in which these fields are managed. Empty fields are not printed out.

In order to print individual tasks with their data, display the desired task in the Detail view and then click on Print in the Task panel section.

Open-Xchange Server opens a new print-optimized window showing the printable data of the selected task. At the same time, the Print window opens, where you can select the desired output device for printing.

Once you have confirmed your printer selection in the Print window and via OK, the data of the task are printed on the selected device and the window with the print data is automatically closed.

Printing lists of tasks

Printing lists of several tasks is only possible from the List or H Split views. All fields displayed as columns of the table in these views are printed - fields without data are printed as empty fields in the list.

Only selected tasks from a specific tasks folder will be printed.

Sorting and selecting tasks for printing

In order to print lists of tasks switch to the List or the H Split view and display the desired time range for the relevant tasks folder, since lists can only be printed from this view.

Filter the tasks for printing via the Search panel function. This limits the display and thus the contents of the list. More information about searching for tasks is available under the section called “Searching for tasks” in this chapter.

If you would like to print the list of tasks in a specific order, sort the task display before printing on the basis of the fields Subject, Priority, Start date, Due date, % finished, or Flag - alphabetically or chronologically in ascending or descending order.

Now select the tasks to be printed.

Printing selected tasks

Once you have used the methods mentioned above to select or sort all displayed tasks you wish to print, click on Print in the Task panel section. Just as for printing individual tasks, Open-Xchange Server opens a new window showing a table with the tasks selected for printing along with their data from the List or H Split view. Also, the Print window opens again for selecting a printer.

Once you have confirmed your printer selection in the Print window and via OK, the list of tasks is printed to the selected device and the window with the print data is automatically closed.