Marking tasks with flags

Flags are the colorful markings that help you to better differentiate different tasks: e.g., you can mark all long-term tasks with green flags, all urgent tasks with red flags and all internal tasks with blue flags. The colorful flags enable you to recognize immediately to which type of tasks a specific task belongs.

Flags are displayed in all views -in the List and H-Split views they are shown in their own column and in the Detail view they are displayed among the task details. The colors of the flags do not have a predetermined meaning in Open-Xchange Server. Thus, you can freely decide what a specific type of flag means for you.

Marking tasks with flags

If you would like to mark tasks from your personal tasks folders or from public or other users' shared tasks folders (provided you have modify rights) with a flag, you need to display the relevant tasks in the List or the H Split view first. If you would like to flag only one individual task, you can also do this in the Detail view of this task.

Then select the tasks to be marked (for a multi-selection hold either the Ctrl key or the Shift key) and click in the Flag panel section on the flag that you would like to assign to these tasks: including the flags from the menu - see following figure - 10 different flags are available to you. Please note that you need modify rights for marking tasks from public or other users' shared tasks folders.

As a result, all selected tasks are marked with the selected flag.

Changing flags of tasks

If you would like to associate a flag to a task that is already marked with a different flag, proceed as described in the section the section called “Marking tasks with flags” above. Please note that you need modify rights for changing task flags in public or other users' shared tasks folders.

Removing flags from tasks

If you would like to remove task flags from your personal tasks folders or from public or other users' shared tasks folders (provided you have modify rights), you need to display the relevant task in the List or the H Split view first. If you would like to remove the flag of only one individual task, you can also do this in the Detail view of this task.

Then select the tasks whose flags you wish to remove (for a multi-selection hold once again either the Ctrl key or the Shift key) and click in the Flag panel section on the flag with the red cross. Please note that you need modify rights for removing flags from tasks in public or other users' shared tasks folders.

Assigning, changing or deleting flags

If you want to mark tasks from public or other users' shared tasks folders with flags or wish to change the flags from already marked tasks in these folders, you need modify rights for the objects of these folders. If these rights have not been granted to you, the Flag section is deactivated in the panel and you can neither mark tasks from these folders with flags nor change existing flags.