Notes

You can add notes to almost any object. You can decide yourself whether the notes should be accessible only to you or to the group that has the right to see the object.

Viewing Notes of an Object

In the detail view of an object (e.g., of an address) you can switch to the notes menu via the guimenu Notes tab. You will get an overview with a list of already existing notes which have been added to this object.

Figure 1.7. Figure 1‑7: Notes List

Figure 1‑7: Notes List

Creating Notes for an Object

From the Notes list you can add a new note via the Create button. Every note has a title and content which you can enter now.

Figure 1.8. Figure 1‑8: Creating a new Note

Figure 1‑8: Creating a new Note

You can assign access rights to every note. The relevant settings are entered via two radio buttons above the entry section. With these you can set which users have access to the new note. If you select the option Personal, only you yourself have access to the note. By contrast, via the option like the associated object you ensure that all users have access to the note when they have access to the containing object.

Deleting Notes of an Object

You can delete notes at any time by accessing the relevant note via its object and then clicking the trash button. If you delete an object you delete all accompanying notes automatically with it. Also, if you delete a user all his personal notes that were visible only for this user are deleted as well.

Objects of a deleted user

If a user is deleted, this also has consequences for the notes created by him. All objects created by the user to be deleted and which were not set to be personal are preserved in the system. In the system, the user is automatically replaced with the mail administrator, who can thus reassign calendars, delegated tasks, documents, etc. via write permissions to the person who should henceforth take over the tasks of the deleted user. Thus, the deleted user is relieved from the tasks delegated to him and they are reassigned to the mail administrator.