Printing contacts

You can print data from individual contacts or overview listings of the contacts in your personal contact folders or in other users' shared or public contact folders using one of the methods described below.

Printing individual contacts

When you print individual contacts, all fields of the contact that contain data are printed - regardless in which of the tabs (Business, Personal, Additional) these fields are managed. Empty fields are not printed out.

In order to print individual contacts as well as their data, display the desired contact in the Detail view and then click on Print in the Contacts panel section.

Open-Xchange Server opens a new window in which the data of the previously selected contact are displayed in a print-optimized form. At the same time, the Print window opens, where you can select the desired output device for printing.

When you confirm your printer selection in the Print window with OK, the contact data are printed on the selected device and the window with the print data closes automatically.

Printing lists of contacts

Printing a list of several contacts is only possible from the Phone list view; you cannot print from the Cards view. The printout contains all fields that are displayed as table columns in the Phone list view - fields without data are printed out as empty fields in the list.

Only selected contacts from a specific contact folder will be printed.

Sorting and selecting contacts for printing

If you want to print lists of contacts, first open the Phone list view of the relevant contact folder.

. Select the contacts for printing with one of the methods described below:

  • Filtering the contacts to be printed using the Quick filter bar => use the filter functions of the Quick filter bar to limit the display and thus the contents of the contacts list.

  • Filtering the contacts to be printed using the Search function => use the panel Search function to limit the display thus the contents of the contacts list. You can find more information about searching for contacts under the section called “Searching for contacts”.

If you would like to print the list of contacts in a certain order, sort the contacts display before printing on the basis of the fields Name, Company, City or Flag - alphabetically in either ascending or descending order.

Then select the contacts you want to print.

Printing selected contacts

Once you have selected or sorted all contacts you wish to print using one of the above display methods, click on the Print function in the Contact panel section.

Similar to printing individual contacts, Open-Xchange Server again opens a new window showing a table showing the contacts and their Phone list data that you have selected for printing. The Print window also opens again, where you can select the desired output device for printing.

When you confirm your printer selection in the Print window with OK, the contact data are printed on the selected device and the window with the print data closes automatically.