Sharing an E-Mail folder

Users can share their personal E-Mail folders with specific other users or user groups. You can not share the Inbox folder. It is possible though to share subfolders of the Inbox folder. For more information on sharing folders please refer to the section the section called “Permissions Management”.

In order to access other users' shared E-Mail folders you first have to subscribe the wanted folder. The following scenario assumes that the user "brian_connor" shared his E-Mail folder "mailsubscript".

To subscribe the "mailsubscript" folder right-click the Inbox folder in the folder tree or right-click another personal E-Mail folder. In the context menu select Subscribe folder. In the pop-up window Subscribe folder open the folder tree below User and tom.green. Activate the control box of the folder "mailsubscript".

Figure 2.4. View subscribed E-Mail folder

View subscribed E-Mail folder

Public and shared E-Mail folders

Thanks to the flexible folder structure of Open-Xchange Server, you can access and/or manage E-Mail from public and/or other users' shared E-Mail folders in addition to your personal appointments. Depending on the access rights you have been granted, you can display, create, edit or delete E-Mails in public or other users' shared folders.

The paragraph the section called “Public and Shared Folders” in the Options chapter in this user's guide describes the difference between public and shared folders. It explains how public folders are created, how personal folders are shared, and how appropriate access rights are defined for other users.