Printing appointments

In order to print the data of individual appointments or appointment list views in your personal calendar folders, public or other users' shared calendar folders, you can use one of the methods described below.

Printing individual appointments

When you print individual appointments, all fields of the appointment containing data are printed - regardless of the tabs (appointment, participants) in which these fields are managed. Empty fields are not printed out.

In order to print individual appointments with their data, display the desired appointment in the Detail view and then click on Print in the Calendar panel section.

Open-Xchange Server opens a new print-optimized window showing the printable data of the selected appointment. At the same time, the Print window opens, where you can select the desired output device for printing.

Once you have confirmed your printer selection in the Print window and via OK, the data of the appointment are printed on the selected device and the window with the print data is automatically closed.

Printing lists of appointments

Printing lists of several appointments is only possible from the List view for all time ranges; you cannot print from the Calendar and Team views. All fields displayed as columns of the table in the List view are printed - fields without data are printed as empty fields in the list.

Only selected appointments from a specific calendar folder will be printed.

Sorting and selecting appointments for printing

In order to print lists of appointments switch to the List view and display the desired time range for the relevant calendar folder.

Filter the appointments for printing via the Search panel function. This limits the display and thus the contents of the list. More information about searching for appointments is available under the section called “Searching for appointments” in this chapter.

If you would like to print the list of appointments in a specific order, sort the appointment display before printing on the basis of the fields Description, Start, End, Location, or Flag - alphabetically or chronologically in ascending or descending order.

Then select the appointments you want to print.

Printing selected appointments

Once you have used the methods mentioned above to select or sort all displayed appointments you wish to print, click on Print in the Calendar panel section. Just as for printing individual appointments, Open-Xchange Server opens a new window showing a table with the appointments selected for printing along with their data from the List view. Also, the Print window opens again for selecting a printer.

Once you have confirmed your printer selection in the Print window and via OK, the list of appointments is printed to the selected device and the window with the print data is automatically closed.