If you click on an appointment in one of the calendar views, you get a view of the appointment which contains all detailed information.
In the top right section of the appointment view you can click on the Create icon
to create a new appointment. Via the Change icon
you can change the appointment data. If you would like to delete the appointment, select the Trash icon
and confirm the subsequent security query. An appointment can only be deleted if you have "Delete"-permission for the folder in which the appointment was saved. The buttons for editing and deleting are only visible if you have the appropriate authorization for editing and deleting (write access). If you delete an appointment with multiple users created by another Open-Xchange user from a private folder, then you can only delete all available instances of this appointment if you have created the appointment yourself or if you possess corresponding delete permission. If another appointment participant deletes the appointment in his private calendar, then the user will simply be removed from the participant list, without the appointment being deleted from other users' calendars. This fundamental rule for the deletion of appointments is independent of the interface (web interface or SyncML) with which the appointment was created.
You see a summary of the appointment with description, place, time and participants as well as any remarks that have been entered. Furthermore, you can also find out whether it is a recurrent appointment and which resources are booked for it. In the bottom section you can confirm or refuse the appointment. You can also enter a short comment. If you refuse an appointment, you must add a comment. These entries are then displayed in the list of participants.
If you click on the participants tab, you get a listing of all participants of this appointment. In this tabular display you see the name of the participant as well as the current status. In the status display you can distinguish three status types. If you see confirmed in green next to the participant, the participant has seen the appointment and has confirmed. If you see open in black, the participant has neither refused nor confirmed this appointment. If you see refused in red, the participant refuses this appointment.
If you click on the History tab you see when the appointment was created, when it was last updated and who has performed this update.
Different notes can be entered for an appointment. These notes are displayed in tabular form under the Notes tab. In order to see these notes, simply click on the icon
. In order to create new notes you click on the icon
. Every note consists of a simple text title as well as a short description with the actual note content. Notes for an appointment can be saved as private or public.
You can add links to an appointment. For more details about linking objects please refer to the "Linking" section of the 'Basics' chapter.
Appointments can be linked not only with documents. You also have the possibility to add files directly as attachments to an appointment. For this you simply click on the "attachments" tab and select via Browse the file that you would like to attach to the appointment. The MIME type is determined automatically and you only have to click the button Attach to upload the attachment. Of course you can also attach several files. Repeat the steps described above as often as you wish. If you want to delete an attachment later, simply click the Delete button in the row of the respective attachment. An attachment may be deleted by any user with delete permission for the relevant calendar folder in which the containing appointment is saved.