12.4.4. Sharing folders
Prev  12.4. Permissions  Next

12.4.4. Sharing folders

In order to share data with other users, share one or more folders. You can share a folder by granting other users particular rights for the folder. You can

  • grant rights for a folder,

  • change the rights for a folder,

  • grant rights by applying a user role, and

  • delete the rights for a folder.

Note: Consider the following restrictions:

  • In order to grant rights for a folder to another user, you have to have the administrator right for that folder.

  • You can not share your personal Inbox folder. In order to grant other users access to your E-Mail messages, share an E-Mail folder that is located below your Inbox folder. Other users have to subscribe to this E-Mail folder. See 6.6.2: Subscribing to E-Mail folders.

  • You have the exclusive rights for your personal calendar, contacts, and tasks folders. You can not grant administrator rights for these folders to other users. Examples for practical settings can be found in the data organisation and team work questions.

How to grant permissions for a folder:

  1. Select a folder in the folder tree.

    Note: You need to have administrative rights for this folder.

  2. Click the Edit folder icon below the folder tree. Click on Permissions. The Folder permissions window shows the current permissions for this folder.

  3. At the bottom, enter a user's name. Click the icon. The user gets the preset permissions.

  4. Click on a user's permission to change it. Example settings can be found in questions about data organisation and team work.

  5. If required, repeat these steps to grant additional permissions.

  6. Click on Save.

Tip: A shared folder is marked with the Shared icon . If clicking the icon, the Folder permissions winow opens.

How to change the folder permissions:

  1. Select a folder in the folder tree.

    Note: You need to have administrative rights for this folder.

  2. Click on the Edit folder icon below the folder tree. Click on Permissions. The Folder permissions window shows the current permissions for this folder.

  3. Click on a permission to change it. Example settings can be found in Questions about data organization and team work.

    Note: You cannot change the administrative rights of a personal folder.

  4. Click on Save.

How to grant permissions by applying a user role:

  1. Select a folder in the folder tree.

    Note: You need to have administrative rights for this folder.

  2. Click on the Edit folder icon below the folder tree. Click on Permissions. The Folder permissions window shows the current permissions for this folder.

  3. Click on Apply role next to a user name. Select a User role from the menu.

  4. Click on Save.

How to remove a user's folder permissions:

  1. Select a folder in the folder tree.

    Note: You need to have administrative rights for this folder.

  2. Click on the Edit folder icon below the folder tree. Click on Permissions.

  3. In order to remove a user's permissions, click the icon next to the user's name.

  4. Click on Save.

Prev  Up  Next
12.4.3. Permissions for new folders  Home | ToC  12.5. Publish&Subscribe