8.1. The Calendar Components

An introduction to the user interface can be found in The User Interface.

Toolbar Contains the following icons:

  • Add icon . Creates a new appointment.

    Note: This function is only enabled if you opened a calendar for which you have the appropriate permissions to create objects.

  • View icon . Selects one of the following views for the display area:

  • Toggle Folder icon . Opens or closes the Folder tree.

  • Toggle Search icon . Opens an input field in order to search for appointments with a certain subject.

Folder tree Displays the calendar folders. Enables navigation within the folder structure. In order to open the folder tree, click the Toggle Folder icon in the toolbar. The following functions are available:

  • If clicking on a folder, appointments within that folder are displayed.

  • The icons Add folder and Edit folder below the folders offer functions for Organizing data.

  • The Close icon closes the folder tree.

Display area in the calendar views Day, Work week, Week, Month Displays the calendar view for the selected time range.

  • The selected time range is displayed at the top left corner of the calendar sheet.

  • The navigation bar above the calendar sheet allows selecting a time range.

  • The Show all checkbox at the top right corner of the calendar sheet defines which appointments to display.

    • If enabled, all appointments from all your private calendars are displayed.

    • If disabled, only the appointments in the currently selected calendar are displayed.

  • In the Day, Work week and Week views an area for creating all day appointments is shown on top of the calendar sheet.

  • In the Day, Work week and Week views the current time in the calendar sheet is highlighted with a red line.

  • In the Work week, Week and Month views the current day in the calendar sheet is highlighted with a colored background.

  • In the Month view the selected month, calendar week, and the year are displayed to the right of the calendar sheet. A scrollbar on the right side allows selecting a different month.

  • Depending on the confirmation status, the appointments are highlighted with different colors.

If clicking on an appointment, the data is shown in the pop-up. It displays the same information as the display area in the List view.

Sidebar in the List view Displays a list of appointments in the currently selected folder. Date, time, time zone, private appointment icon, subject and location are displayed. The following functions are available:

  • If clicking on an appointment, its data is displayed in the display area.

  • If clicking the Select icon below the list, a checkbox is displayed next to each appointment. You can select multiple appointments in order to edit them at once.

  • The text below the list contains the names of the selected folder. If clicking on the name, the folder tree opens.

  • If clicking the Sort icon below the list, a menu opens that helps you sort appointments. With the Show all checkbox you can define whether you only want to view the appointments in the currently selected calendar or all appointments from all your private calendars.

Display area in the List view  Shows the data of the appointment and the functions available:

  • Date, the recurrence type (for recurring appointments), time and time zone

  • Subject

  • Appointment location, if entered

  • Buttons: Edit , Change status , Move , Delete

  • Appointment description, if entered

  • Names of the participants, if they exist. If clicking on a name, a pop-up opens. It consists of the following components:

    • The person's contact data

    • If you have exchanged E-Mails with this person, they are displayed below Recent conversations.

    • If you have appointments scheduled with this person, they are displayed below Shared appointments.

    If clicking on an appointment or an E-Mail, an additional pop-up opens.

  • If the appointment has other participants, the buttons Send E-Mail to all participants and Save as distribution list are displayed.

  • Names of existing resources. If clicking on a resource a popup opens.

  • If the appointment includes external participants, their names are displayed below External participants.

  • Details

    • availability

    • which folder

    • who created the appointment and when

    • who was the last person to modify the appointment