Index

A

Address Book , Address Book
components, The Address Book Components
Address book
invite contact to appointment, Inviting contacts to an appointment
send Email, Sending Email Messages from within an address book
settings, Address Book Settings
Address Book App , Address Book
Address book settings
Display of names, Address Book Settings
My contact data, Address Book Settings
Answer appointment invitation, Answering Appointment Invitations
Answer task invitation, Answering Task Invitations
App Calendar , Calendar
App Email , Email
App Simple Pad , Simple Pad
App Text , Text
Application
definition,
Appointments, Calendar
changing status, Changing the appointment status
co-operate with others, Sharing appointments
colours, How are appointments displayed?
confirm invitation, Answering Appointment Invitations
create distribution list from list of participants, Creating a distribution list from the list of participants
create from iCal, Creating appointments from iCal attachments
create new, Creating new appointments
creating, Creating Appointments
delete, Deleting appointments
display, How are appointments displayed?
display in calendar view, Displaying appointments in the calendar view
display in list view, Displaying appointments in the list view
displaying, Displaying Appointments
edit, Editing appointments
edit with drag and drop, Editing appointments with drag and drop
edit, multiple, Editing multiple appointments at once
exporting, Exporting Data
finding free times, Scheduling appointments with several participants
import, Importing appointments and tasks in iCal format
import from other calendars, Subscribing to appointments from other calendars
invite from address book, Inviting contacts to an appointment
inviting participants to a new appointment, Inviting participants to a new appointment
manage, Managing appointments
move to folder, Moving appointments to another folder
print, Printing appointments
resolve conflicts, Resolving appointment conflicts
scheduling with several participants, Scheduling appointments with several participants
send Email to participants, Sending an Email to participants
appointments
import from files, Importing appointments from files
Apps
Address Book , Address Book
Calendar , Calendar
Email , Email
Files , Files
Simple Pad , Simple Pad
Tasks , Tasks
Text , Text

B

Basic settings, Customising the Basic Settings
Automatic opening of notification area, Customising the Basic Settings
automatically log out, Customising the Basic Settings
change password, Customising the Basic Settings
Default application after login?, Customising the Basic Settings
language, Customising the Basic Settings
refresh interval, Customising the Basic Settings
theme, Customising the Basic Settings
time zone, Customising the Basic Settings
Best practices, Best Practices

C

Calendar , Calendar
components, The Calendar Components
Calendar settings
Automatically delete a notification email after it has been accepted or declined?, Calendar Settings
Default reminder, Calendar Settings
display refused appointments, Calendar Settings
Email notification for appointment creator, Calendar Settings
Email notification for appointment participant, Calendar Settings
Email notification for new, changed or deleted, Calendar Settings
End of working time, Calendar Settings
Mark all day appointments as free, Calendar Settings
Start of working time, Calendar Settings
Time scale in minutes, Calendar Settings
Change password, Changing the password
Change task confirmation, Changing task confirmations
Changing appointment status, Changing the appointment status
Collect addresses, Collecting addresses
Contacts
add, Adding Contacts
add from vCard, Adding a contact from vCard
copy, Copying contacts
create, Creating a new contact
delete, Deleting contacts
display, Displaying Contacts
displaying the halo view, The Halo View
distribution list, Creating Distribution Lists
edit, Editing contacts
edit, multiple, Editing multiple contacts at once
exporting, Exporting Data
import from file, Importing contacts from files
importing in CSV format, Importing contacts in the CSV format
importing in vCard format, Importing contacts in the vCard format
invite to appointment, Inviting contacts to an appointment
move, Moving contacts
organise, Organising Contacts
print, Printing contacts
send as vCard, Sending contacts as vCard
send Email to, Sending Email Messages from within an address book
subscribe from social networks, Importing contacts from social networks
Copy
contacts, Copying contacts
email, Copying email messages
files, Copying files
Create
contact, Creating a new contact
Create distribution list from list of participants, Creating a distribution list from the list of participants
Create new
appointments, Creating new appointments
file, Creating Files
task, Creating Tasks

D

Data exchange, Exchanging Data
Data exporting, Exporting folder data
Data interchange
contacts, Interchanging Contacts with Other Applications
tasks, Interchanging Data with Other Applications
Data organisation, Organising Data
Definition
Email thread,
function,
Definitions
application,
elements,
External email account,
external participant,
global address book,
groupware,
Internal email account,
objects,
OX App Suite ,
participants,
system windows,
user,
user interface,
Delete
appointments, Deleting appointments
contacts, Deleting contacts
email, Deleting email messages
files, Deleting files
folder, Deleting folders
tasks, Deleting tasks
design elements, Design Elements
Display
contacts, Displaying Contacts
email attachment, Viewing or Saving email Attachments
Email messages, Displaying email messages
files, Viewing Files
tasks, Displaying Tasks
Display contents
files, Displaying a file's content
Display PDF documents, Displaying the contents of documents
Displaying
appointments, Displaying Appointments
Distribution list
invite to appointment, Inviting contacts to an appointment
send Email to, Sending Email Messages from within an address book
Document Viewer, Displaying the contents of documents
Documentation, About this documentation
content, Which contents are included in the documentation?
design elements, Design Elements
help, Additional Help
target group, Who is the target group for this documentation?
Documents
create, Creating Documents
creating documents, Creating Documents
display contents, Displaying the contents of documents
download, Editing Documents
edit, Editing Documents
edit under a new name, Editing Documents Under a New Name
print, Editing Documents
search and replace, Editing Documents

E

Edit
appointments, Editing appointments, Editing appointments with drag and drop
contacts, Editing contacts
documents, Editing Documents, Editing Documents Under a New Name
file description, Editing descriptions
tasks, Editing tasks
text files, Editing Text Files
versions, Working with versions
Elements
definition,
Email , Email
components, The Email Components
send from address book, Sending Email Messages from within an address book
send to appointment participants, Sending an Email to participants
email
add to the portal, Adding an email to the portal
automatically forward, Automatically forwarding email messages
categorise with labels, Categorising email messages with labels
collect addresses, Collecting addresses
copy, Copying email messages
delete, Deleting email messages
drafts, Working with email drafts
enable reminder, Enabling an email reminder
external email accounts, External Email Accounts
filters, Using email Filters
forward, Forwarding email messages
IMAP folder subscription, Email Settings
import from EML, Importing email messages
invite recipients to appointment, Inviting all Email recipients to an appointment
manage, Managing email messages
mark as read, Marking email messages as read or unread
mark as unread, Marking email messages as read or unread
mark folder as read, Marking email messages as read or unread
move, Moving email messages
print, Printing email messages
reply, Replying to email messages
save, Editing multiple email messages at once
save as EML, Saving email messages
saving recipients as distribution list, Saving all email recipients as a distribution list
send, Sending email messages, Sending a new email
send vacation notice, Sending a vacation notice
show source, Showing the email source
Signature, Email Settings
subscribe folder, Subscribing to Email folders
Unified Mail, Using Unified Mail
Email filters, Using email Filters
Email messages
co-operate with others, Sharing Email Messages
display, Displaying email messages
edit, entire email thread, Editing all the email messages in an email thread
save attachments, Viewing or Saving email Attachments
view attachments, Viewing or Saving email Attachments
Email settings
Allow HTML formatted email messages?, Email Settings
Allow pre-loading of externally linked images, Email Settings
Append vCard?, Email Settings
Auto-save email drafts, Email Settings
automatically collect contacts while reading, Email Settings
automatically collect contacts while sending, Email Settings
colour quoted lines, Email Settings
Default sender address, Email Settings
Display emoticons as graphics in text email messages?, Email Settings
fixed-width font, Email Settings
format email messages as, Email Settings
Forward emails as, Email Settings
IMAP folder subscription, Email Settings
Insert the original email text into a reply?, Email Settings
Line wrap when sending text email messages after, Email Settings
Permanently remove deleted email messages, Email Settings
Signature, Email Settings
thread view, Email Settings
Email thread
definition,
Email, see Email , Email
Exporting
appointments, Exporting Data
contacts, Exporting Data
tasks, Exporting Data
External email account
definition,
External Email accounts, External Email Accounts
edit, Setting up and editing external email accounts
set up, Setting up and editing external email accounts
use, Using an external email account
External participant
definition,

F

FAQ, see questions and answers, Best Practices
Files , Files
access with WebDAV, Accessing Files with WebDAV
add to portal, Adding files to the portal
components, The Files Components
copy, Copying files
create new, Creating Files
delete, Deleting files
display, Viewing Files
display contents, Opening Files and Displaying Contents, Displaying a file's content
display documents, Displaying the contents of documents
edit description, Editing descriptions
edit, multiple, Editing multiple files at one time
editing versions, Working with versions
lock, Locking or unlocking files
manage, Managing Files
move, Moving files
open, Opening Files and Displaying Contents
rename file, Editing file names
send as Email attachment, Sending files as Email attachments
send as link, Sending files as a link
share (publish), Publishing data
show link, Showing the link to a file
unlock, Locking or unlocking files
WebDAV under Linux, Setting up WebDAV under Linux
WebDAV under Windows 7, Setting up WebDAV under Windows 7
WebDAV under Windows Vista, Setting up WebDAV under Windows Vista
WebDAV under Windows XP, Setting up WebDAV under Windows XP
Files app, Files
Files settings
default view, Files Settings
First steps, First Steps
Folder
delete, Deleting folders
grant, Sharing folders
grant permissions, Sharing folders
move, Moving folders
navigate in folder structure, Navigating within the folder structure
open, Navigating within the folder structure
rename, Renaming folders
subscribe (email folder), Subscribing to Email folders
Folder structure
navigate, Navigating within the folder structure
Folder tree
change width, Navigating within the folder structure
open, Navigating within the folder structure
Folders, Folders
create, Creating folders
personal folders, Folder types
public folders, Folder types
share (publish), Publishing data
shared folders, Folder types
type, Folder types
Forwarding email messages, Forwarding email messages
Function
definition,

G

Getting started, Getting Started with the Groupware
Global address book
definition,
Groupware
definition, Groupware Definition
definitions,
handling, Operating Instructions
interface, The User Interface
requirements, System Requirements

H

Halo view, The Halo View
Handling the groupware, Operating Instructions

I

iCal
import, Accomplishing an iCal import
Images as slideshow, Playing Multimedia Files
Import
appointments, Importing appointments and tasks in iCal format
contacts in CSV format, Importing contacts in the CSV format
contacts in vCard format, Importing contacts in the vCard format
import iCal files, Accomplishing an iCal import
tasks, Importing appointments and tasks in iCal format
Import data, Importing Data
import from file
contacts, Importing contacts from files
Importing
email, Importing email messages
Importing from files
appointments, Importing appointments from files
Internal email account
definition,
Inviting participants to a new appointment, Inviting participants to a new appointment

K

Keyboard input, Keyboard Input

L

Label
categorise email messages, Categorising email messages with labels
Lock
files, Locking or unlocking files

M

Manage
Email messages, Managing email messages
Move
appointments to folder, Moving appointments to another folder
contacts, Moving contacts
email, Moving email messages
files, Moving files
folder, Moving folders
tasks, Moving tasks
Multimedia
images, audio, video, Playing Multimedia Files

O

Objects
definitions,
OX App Suite
definition,

P

Participants
definition,
Permissions, Permissions
for existing folders, Permissions for folders that already exist
for new folders, Permissions for new folders
grant, Sharing folders
Personal contact data, Changing Personal Contact Data
Personal folders, Folder types
Personal root folder, Folder types
Play audio files, Playing Multimedia Files
Play videos, Playing Multimedia Files
Portal , Portal
add email, Adding an email to the portal
add file, Adding files to the portal
components, Components
customise, Customising the Portal
Portal square
add, Adding portal squares
Portal square settings
Colour button, Changing a portal square's settings
Delete icon, Changing a portal square's settings
Disable button, Changing a portal square's settings
Edit button, Changing a portal square's settings
Enable button, Changing a portal square's settings
Portal squares
change order, Changing the portal square order
remove, Removing Portal squares
Print
appointments, Printing appointments
calendar sheet, Printing appointments
contacts, Printing contacts
email, Printing email messages
tasks, Printing tasks
Public folders, Folder types
Publish&subscribe, Publish&Subscribe
folders overview, Managing subscribed and published folders
managing folders, Managing subscribed and published folders
subscribing data, Subscribing to data
Publish&Subscribe
publishing data, Publishing data

Q

Questions and answers, Best Practices
calendar, create appointment as representative, Best Practices
calendar, use availability, Best Practices
calendar, using recurring appointments, Best Practices
change password, Best Practices
contacts from social networks, Best Practices
create tasks from email messages, Best Practices
Email filter, rules, Best Practices
Email, auto-forward, Best Practices
Email, external Email accounts, Best Practices
Email, reduce typing, Best Practices
Email, Unified Mail, Best Practices
Email, using Copy to and Blind copy to, Best Practices
find buttons or input fields, Best Practices
find free time periods when creating appointments, Best Practices
messages from social networks or news pages, Best Practices
Notify new objects, Best Practices
personal data and settings, Best Practices
send email to multiple addresses at once, Best Practices
share contacts with external partners, Best Practices
share folder, set permissions, Best Practices
sharing documents with external partners, Best Practices
tasks, using recurring tasks, Best Practices
using tasks or appointments, Best Practices

R

Reminder
email, Enabling an email reminder
Rename
files, Editing file names
renaming folders, Renaming folders
replying to email messages, Replying to email messages
Resolving appointment conflicts, Resolving appointment conflicts
Right mouse button, The User Interface

S

Save
email, Working with email drafts, Saving email messages, Editing multiple email messages at once
Search, Searching for Objects
Send
contacts as vCard, Sending contacts as vCard
Send vCard, Sending contacts as vCard
Sending
Email messages, Sending email messages, Sending a new email
Setting up social networks, Setting up Accounts for Social Networks
Settings
address book, Address Book Settings
basic settings, Customising the Basic Settings
calendar, Calendar Settings
change password, Changing the password
email, Email Settings
files, Files Settings
personal contact data, Changing Personal Contact Data
portal squares, Changing a portal square's settings
setting up accounts for social networks, Setting up Accounts for Social Networks
tasks, Task Settings
Shared folders, Folder types
Sharing, Permissions
Sharing folders, Sharing folders
Showing email source
marking email messages, Showing the email source
sign in, sign out, Signing in, signing out
Simple Pad , Simple Pad
Social, see publish&subscribe, Publish&Subscribe
Subscribe
email folders, Subscribing to Email folders
messages from social networks, Adding portal squares
RSS feeds, Adding portal squares
subscribe to RSS feeds, Adding portal squares
system windows
definition,

T

Task settings
E-Mail notification for task participant, Task Settings
Email notification for New, Changed, Deleted?, Task Settings
Email notification for task creator, Task Settings
Tasks , Tasks , Tasks Components
change confirmation, Changing task confirmations
change due date, Changing a task's due date
confirm invitation, Answering Task Invitations
create new, Creating Tasks
delegate to others, Delegating tasks
delete, Deleting tasks
display, Displaying Tasks
edit, Editing tasks
edit, multiple, Editing multiple tasks at once
exporting, Exporting Data
import, Importing appointments and tasks in iCal format
manage, Managing Tasks
mark as done, Marking tasks as done
move, Moving tasks
print, Printing tasks
working with others, Sharing tasks
Tasks Tasks App , Tasks
Team work
appointments, Team Appointments
contacts, Contacts within Teams
Email messages, Email messages within a Team
files, Files and Teams
tasks, Tasks within a Team
Terminology, Terminology
Text , Text
components, The Text components
Text files
edit, Editing Text Files
Texts
create, Creating Text Files
create text file, Creating Text Files
download, Editing Text Files
print, Editing Text Files

U

Unified Mail, Using Unified Mail
Unlock
files, Locking or unlocking files
User
definition,
User interface
definition,
display area, The User Interface
folder tree, The User Interface
full screen, The User Interface
function bar, The User Interface
halo view, The User Interface
keyboard input, Keyboard Input
menu bar, The User Interface
Notification Area, The User Interface
pop-up, The User Interface
right mouse button, The User Interface
side bar, The User Interface
Toggle Folder icon, The User Interface
Toggle Search icon, The User Interface
tool bar, The User Interface
unread badge, The User Interface

W

WebDAV
accessing files, Accessing Files with WebDAV
definition, Accessing Files with WebDAV
set up under Linux, Setting up WebDAV under Linux
set up under Windows 7, Setting up WebDAV under Windows 7
set up under Windows Vista, Setting up WebDAV under Windows Vista
set up under Windows XP, Setting up WebDAV under Windows XP