E-Mail

Organising E-Mail messages

5.5.17. Editing multiple email messages at once

The following functions can be applied to multiple email messages at once:

  • forwarding email messages

  • moving or copying contacts to another folder

  • marking email messages as read or unread

  • categorising E-Mail messages

  • deleting E-Mail messages

  • printing E-Mail messages

  • saving email messages as a file

How to apply a function to multiple email messages at once:

  1. Use one or several of the following methods to select at least two E-Mail messages:

    • If no checkboxes are displayed next to the E-Mail messages in the list, click on View in the tool bar. Enable Checkboxes.

      Check the boxes for at least two E-Mail messages.

    • You can also use your system's multi-selection functions.

    In order to select all visible E-Mail messages in the currently selected folder, enable the Select all checkbox above the list.

    Note: The Select all checkbox only selects all visible E-Mail messages in a folder. To reduce latency when loading the E-Mail list, only a certain percentage of the E-Mail messages in a folder will be loaded by the server if their number exceeds a defined limit. If browsing to the bottom of the list, the next part will be loaded.

  2. Select a function from the tool bar.

    You can also select one of the available functions in the detail view. The functions in the detail view have effect on all E-Mail messages in the folder, not only on the currently visible E-Mail messages.

Parent topic: Organising E-Mail messages