About this Documentation

1.4. Terminology

This documentation uses the following terms.

Groupware

The software described in this documentation. Groupware is used as a synonym in the documentation.

App

An application is a component that provides certain functions. Example: With the E-Mail application you can send, receive and organise E-Mail messages.

Objects

Objects are created and organized by the user. Examples: E-Mail messages, contacts, appointments, tasks, documents, files, folders

Function

An action performed by the user. Example: sending an email, deleting an appointment.

User interface

This refers to the groupware user interface. The user interface consists of individual elements.

Elements

Elements of the user interface. Example: windows, labels, buttons.

System windows

Dialogue windows that offer certain operating system functions. Examples of functions are: printing, opening an E-Mail attachment, selecting a file. Depending on the operating system on your local machine the look of the system windows may vary.

User

A person working with the groupware. Each user has a username and a password. All groupware users make up the internal users group.

Global address book

Contains the contact data for all internal users. The users can edit their own personal data in the global address book.

Participant

A user invited to an appointment or task.

Group

In case you frequently want to add the same people to appointments or tasks, you can create a group consisting of those people. You can then add the group as a participant instead of adding specific people.

Resource

Other than participant conflicts, resource conflicts cannot be ignored when creating appointments. If creating appointments, resources that are already booked for other appointments cannot be added.

Distribution list

If frequently sending E-Mail messages to the same people, you can add them to a distribution list. You can then use the distribution list as recipient instead of adding specific people as recipients.

External participant

A person that is not a user but that participates in an appointment or task.

Internal email account

Your Groupware E-Mail account You will automatically get this account. You cannot delete this account.

External email account

An email account that you have set up with another provider e.g.: a Google email account. You can access external email accounts from within the groupware.

Email thread

An email thread is an email conversation and a running list of all the subsequent replies pertaining to the original email. All email messages in an email thread have the same subject. The current email corresponds to the last reply.