Calendar

Creating Appointments

7.4.1. Creating new appointments

How to create a new appointment:

  1. Open a calendar folder in the folder tree.

    Note: Open a calendar folder for which you have the appropriate permissions to create appointments. If selecting a shared calendar folder, you are asked where to create the appointment:

    • If you create the appointment on behalf of the owner, the appointment is created in the owner's shared calendar folder.

    • If you invite the owner to the appointment though, the appointment is saved in your calendar folder.

  2. Click on New in the tool bar.

  3. Enter a subject. If required, enter the location and a description.

    If you want to create the appointment in another calendar folder, click on the folder name next to Calendar at the top. Select a calendar folder.

  4. Define the appointment's start and end by using the date picker. For all day appointments, activate All day.

    In order to display the time in different timezones, click on the timezone button next to the time. You can set frequently used timezones as favourites in the calendar settings.

  5. To get an appointment reminder, select a setting in Reminder.

  6. You can use additional functions: create recurrence, add other participants or resources, set the availability, assign colours, add attachments.

  7. Click on Create.

Tip: Alternatively, you can use one of the following methods:

  • Select one of the calendar views (Day, Work week, Week or Month). In order to display a specific time range, click on the date above the calendar sheet. In the calendar sheet double-click on a free area or drag open an area ranging from the beginning to the end of the new appointment.

  • In order to create an all day appointment, you have the following options:

    • Select one of the calendar views Day, Work week, Week. Double-click a free area above the calendar sheet.

    • Select one of the calendar views Work week or Week. Click on a day above the calendar sheet.

Also see

Parent topic: Creating Appointments