You can share data with read access by creating a public link. You can give this link to other people. Everyone who gets this link can view the data. The following options are available:
You can share the following data with read access by using a public link: address books, calendars, tasks, folders. files.
E-Mail messages cannot be shared with a public link.
You can set a password for the access. You can define that the link expires after a specific time frame, e.g.: after one month.
You can revoke the public link.
How to share data with read access by using a public link:
Select the app that should be used for sharing data.
Select a folder in the folder tree.
Note: Select a folder for which you have the permission to share. Depending on the app, some folders cannot be shared.
Click the
icon next to the foder name. Click on .In the Drive app, you can also click the icon in the tool bar. Click on .
A window opens. It contains a public link for read access to the share.
To share the link, you have the following options.
To insert the link into other applications, click the
icon next to the link.In order to directly send the link via E-Mail, enter the respective E-Mail addresses. Tips:
While entering the E-Mail address, several matching suggestions are displayed. To accept a suggestion, use one of the following methods:
Use the scroll bar to browse the list. Click on a suggestion.
Use the cursor keys to select a suggestion. Press Enter.
To select contacts from a list, open the Select contacts window. To do so, click the icon on the right side.
By default, the data are shared with read access for an unlimited time. To set a time limit for the access to the shared data, enable
. Select a time range.To protect the access with a password, enable
. Enter a password. If you send the public link by E-Mail, the E-Mail contains the password.Click on
.Also see
Parent topic: Sharing