In order to share data with specific persons with read or edit access, you can invite internal users or external partners to a shared item. The users will receive an E-Mail invitation. If an external partner accesses the share, the partner will automatically be logged in as guest user.
How to invite internal users or external partners to a share:
Note: Before using this function on a Mac OS workstation, you have to enable the Drive Finder Extension.
Open the local Drive folder in your system's file browser.
To send an E-Mail invitation for accessing a share to internal users or external partners, select this function:
on a MS Windows system:
on a Mac OS system:
A window opens. It contains functions for inviting persons to a share.
Enter a name or E-Mail address in the Create invitations tab. While entering the recipients, matching suggestions are displayed. To accept a suggestion, click on it. The E-Mail address will be added to the list as internal user, group or guest. Preset permissions are granted.
If required, enter a message.
To edit the permissions, you have the following options.
In order to adjust a user role, click the icon next to the name. Select an entry from the menu.
In order to remove a permission, click the icon next to the name.
If you already shared the selected item, you can change the sharing parameters. To do so, select the Manage invitations tab.
Click on .
Also see
Parent topic: On a Workstation