Using the Guard

3.1. Setting up Guard

Prior to be able to use Guard, you have to apply some basic settings.

  • First of all you have to enter a Guard security password that is used to encrypt data and to access encrypted data.

  • Enter a secondary E-Mail address that is used if you forget your Guard security password. In this case, use the function for resetting the Guard security password. A new password will then be sent to you. For security reasons, it is highly recommended to enter a secondary E-Mail address for this purpose. Otherwise the new password is sent to your primary E-Mail account.

There are two options for defining the basic settings:

  • Define the basic settings while initially using an encryption function.

  • Define the basic settings in the groupware settings page before using the encryption function.

How to define the basic settings when initially using an encryption function:

  1. Enable the encryption function when composing an E-Mail, encrypting a file or uploading a new file by clicking on the Encrypt icon next to the folder name in the folder tree.

  2. You consecutively will be asked to enter a Guard security password and a secondary E-Mail address. Enter the data.

How to define the basic settings before initially using an encryption:

  1. Click the System menu icon on the right side of the menu bar. Click the Settings menu item.

  2. In the side bar, click on Guard Security.

    When initially selecting the Guard security settings, the Create Guard Security Keys window opens.

  3. In the Password field, enter the password that you want to use for encrypting your data.

    Confirm the password in the Verify field by entering it again.

  4. In the Enter new secondary email field, enter the E-Mail address that is used for receiving a temporary password for resetting your Guard security password.

  5. Click on OK.