The following options are available:
You can share a selected document with read access by creating a public link.
You can give this link to internal users or external partners. Everyone who gets this link can read the document.
Invite internal users or external partners by E-Mail to a share. You define which permissions are granted for the document.
The invitation E-Mail contains notes for accessing the document. If an external partner accesses the document, the partner will automatically be logged in as a guest user.
How to share the selected document with read access by using a public link:
Prerequisite: You have opened a document for editing purposes.
Click on
in the Office menu bar .Click the
icon in the tool bar. Click on .The window for sharing objects will be opened. It contains a public link for a read access to the share.
To insert the link into other applications, click the
icon next to the link.The following options are available:
In order to directly send the link by E-Mail, enter the respective E-Mail addresses. You can enter a message for the recipients.
By default, the data is shared with read access for an unlimited time. To set a time limit for access to the shared data, enable
. Select a time range.To protect access with a password, enable
. Enter a password. If you send the public link by E-Mail, the E-Mail contains the password.
Click on
.How to invite internal users or external partners to read or edit the selected document:
Prerequisite: You have opened a document for editing purposes.
Click on
in the Office menu bar .Click the
icon in the tool bar. Click on .A window opens. Existing permissions will be shown as a list.
Enter an E-Mail address in Add people. The E-Mail address will be added to the list as internal user, group or guest. Preset permissions are granted.
If required, enter a message.
The following options are available:
To adjust a user role, click on the current user role
. Select an entry from the menu.In order to remove a permission, click the
icon next to the name. Click on .
Click on
.The recipient gets an E-Mail with a link. If the recipient clicks on the link, the document will be opened in the Viewer. If you granted edit permissions to a recipient, the recipient can open the document for editing purposes by clicking on
in the Viewer.Parent topic: Collaboration