Presentation

5.5. Editing Presentations

When editing presentations, you can do the following:

  • create a presentation

    • insert, duplicate, delete slides

    • hold, download, print the presentation or send it in an E-Mail

    • hold the presentation

  • edit a slide's content

    • edit text, format characters, format paragraphs

    • insert various elements, e.g.: tables, images, text frames, headers and footers, page number

    • edit objects, e.g.: move, rotate, scale

    • spell check, search and replace text elements

  • edit a slide's layout

    • assign master slide

    • adjust layout

    • edit master slide

How to create a presentation:

Note: In order to edit a document, you need to have editing permissions for the Drive folder containing the document.

  1. Create a new presentation or open an existing presentation.

  2. To set the page format for the slides, click the Slide settings icon in the File tool bar.

  3. To add a new slide, select one of the tool bars Format, Insert, Slide. Use the following methods:

    • To insert a slide with the master slide's layout of the previous slide, click on the + Slide button. When using the + Slide button to insert a slide after the title slide, the inserted slide gets the layout of the standard master slide.

      You can also open a slide's context menu in the side bar. Select Insert slide.

    • To insert a slide with another master slide's layout, click the Insert new slide icon . Select a master slide.

    • To insert a copy of a slide, open a slide's context menu in the side bar. Select Duplicate slide.

  4. Create and edit the content and layout of the slides.

  5. The following options are available for organising the presentation slides.

    • To change the order of the slides, drag a slide to another position in the side bar.

    • To delete a slide, open the slide's context menu in the side bar. Select Delete slide.

    • If a slide is not to be displayed in the presentation, open the slide's context menu in the side bar. Select Hide slide.

  6. To rename, save, download or print the selected text document or to send it in an E-Mail, use the functions in the File tool bar.

  7. To finish editing and to close the presentation, click the Close document icon on the right side of the Office menu bar.

How to edit a slide's content:

  1. Select the slide to be edited in the side bar.

  2. Depending on the master slide used, the slide contains elements with placeholder text. To edit a text, click on it.

    To use the clipboard functions, use the context menu or your system's key combination.

    To insert further elements, use the functions of the Insert tool bar.

    In order to edit an element, click on it. Use the functions of the Shape tool bar.

  3. to format characters or paragraphs, use the functions in the Format tool bar.

    To insert various elements, use the Insert tool bar. Those elements can be inserted:

    • table, image, text frame, shape, hyperlink

    • a footer with the fields date, time, text, slide number

    • fields with automatically created contents

  4. To check the spelling, use the functions in the Review tool bar.

    Note: All changes are immediately saved.

    To search and replace text elements, click the Toggle search icon on the right side of the Office menu bar. Control elements for searching and replacing will be shown.

How to edit a slide's layout:

  1. Select the slide to be edited in the side bar.

  2. To assign another master slide's layout to the slide, open the slide's context menu in the side bar. Select Change layout. Select a master slide.

  3. To adjust the layout of this slide, edit the elements by clicking on one of the elements. A frame with edit points is displayed.

    • To change the position, drag the frame to the new position.

    • To change the size or the rotation, drag a suitable edit point.

  4. To adjust the background, select the Slide tool bar. Click on Background. Change the settings in the Background dialogue window.

  5. To adjust the layout of all slides using the same master slide, you can edit the master slide. To do so, proceed as follows:

    • Select the Slide tool bar. Click on Edit master slide. You can also click on View in the Office menu bar. Enable View master.

    • Edit the master slide. To see which slides are using this master slide, hover over the master slide in the side bar.

    • Click on Finish. You can also click on View in the Office menu bar. Disable View master.

    Note: Slides which layout you changed before will keep their current layout.

Also see

Parent topic: Presentation