You can share data with read access by creating a public link. You can give this link to other people. Everyone who gets this link can view the data.
The following options are available:
You can share the following data with read access by using a public link: address books, calendars, tasks, folders, and files.
Note: E-Mail messages cannot be shared with a public link.
You can set a password for the access. You can define that the link expires after a specific time frame, e.g. after one month.
You can revoke the public link.
Shared folders are marked with the Drive app. In the Drive app, shared objects are displayed below the folder.
icon in all apps except for theHow to share data with read access by using a public link:
Select the app that should be used for sharing data.
Select a folder in the folder view.
Note: Select a folder for which you have the permission to share. Depending on the app, some folders cannot be shared.
In the Drive, you can also select a folder or file in the display area.
Click the
icon next to the folder name. Click on .In the Drive app, you can also use one of the following methods:
Click on
in the tool bar. Click on .Select
from the context menu.A window opens. It contains a public link for read access to the share.
To share the link, the following options are available:
To insert the link into other applications, click the
icon next to the link.In order to directly send the link by E-Mail, enter the respective E-Mail addresses. Tips:
While entering the E-Mail address, several matching suggestions are displayed. To accept a suggestion, click on it.
To select contacts from a list, click the
icon on the right side of the input field.By default, the data are shared with read access for an unlimited time. To set a time limit for the access to the shared data, enable
. Select a time range.To protect the access with a password, enable
. Enter a password. If you send the public link by E-Mail, the E-Mail contains the password.If you share a folder in the Drive app, you can transfer the folder's permissions to all existing or newly created sub-folders of this folder. To do so, enable .
Click on
.Subordinated actions:
Related topics:
Parent topic: Sharing Data