Collaboration

7.2. Editing Documents together

Documents saved on the groupware server can be edited together with other users or with external partners in real time. To do so, the documents have to be saved in a public or shared folder. The users or external partners need to have write permissions for this folder. The following rules apply:

How to edit a document together with other users:

  1. Create a new document or open an existing document.

    Invite those people to a shared object with whom you want to edit the document together. Give them the user role Reviewer. Make sure they receive an E-Mail notification.

  2. The invited people need to open the document. In order to show a list of collaborators, click on View in the Office menu bar. Enable the Show collaborators checkbox.

    Each change you apply to the document will be visible to other users.

    Each user can see the cursors of the single other users. The cursors are highlighted with different colors. In order to view the name, hover over one of the cursors.

  3. Edit the document. If you edit a spreadsheet or a presentation, click on Edit in the toolbar.

  4. To finish, the current editor has to click the Close document icon on the right side of the Office menu bar.

Related topics:

Parent topic: Collaboration