Documents saved on the groupware server can be edited together with other users or with external partners in real time. To do so, the documents have to be saved in a public or shared folder. The users or external partners need to have write permissions for this folder. The following rules apply:
The person who creates the document or opens it first, for the moment has editing permissions for the document. This person is called current editor. Each person who later opens the document gets read permissions. They are called viewers.
The viewers can see all changes applied by the current editor.
As soon as the current editor closes the document, a new version of the document is created on the server.
How to edit a document together with other users:
Create a new document or open an existing document.
Invite those people to a shared object with whom you want to edit the document together. Give them the user role Reviewer. Make sure they receive an E-Mail notification.
The invited people need to open the document. In order to show a list of collaborators, click on
in the Office menu bar. Enable the checkbox.Each change you apply to the document will be visible to other users.
Each user can see the cursors of the single other users. The cursors are highlighted with different colors. In order to view the name, hover over one of the cursors.
Edit the document. If you edit a spreadsheet or a presentation, click on
in the toolbar.To finish, the current editor has to click the
icon on the right side of the Office menu bar.Related topics:
Parent topic: Collaboration