5.1. The E-Mail Components

An introduction to the user interface can be found in The User Interface.

Tool bar Contains the following icons:

  • New icon . Creates a new email.

  • Toggle Folder icon . Opens or closes the folder tree.

  • Toggle Search icon . Opens an input field for searching for email messages with a certain sender or subject.

Folder tree Displays the email folders. Allows navigation within the folder structure. In order to open the folder tree, click on the Toggle Folder icon in the tool bar. The following functions are available:

  • If clicking on a folder its email messages are displayed.

  • The Folder-specific actions icon next to the selected folder offers functions for organising data and app specific folder functions.

  • Buttons below the folder tree offer functions for creating folders and for adding email accounts.

Side bar Displays a list of the email messages in the current folder. The view shows the sender, subject, date or time of receipt. Unread email messages are marked with the Unread icon . If available, additional icons are shown: attachment icon, coloured label, number of email messages in the thread. The following functions are available:

  • If clicking on an email, its content is displayed in the display area.

  • If clicking the Thread icon , all previous email messages from the email thread are displayed or hidden below the current email. If clicking on a previous email, its content is displayed in the display area.

  • If clicking the Select icon below the list, a checkbox is displayed next to each email. You can select multiple email messages to edit them at once.

    The Select all checkbox on the left side of the Select icon allows selecting all email messages in a folder.

  • The text below the list contains the name of the selected folder. The number corresponds to the number of objects in the selected folder.

  • If clicking the Sort icon below the list a menu opens that helps you sort your email messages.

Display area Displays the email's content and the functions available:

  • Buttons: Reply, Reply All , Forward, Delete Unread, Mark read.

    If clicking on More, a menu opens with the following functions: Move, Copy, View source, Reminder, Add to Portal , Save as file.

    If the email is part of an email thread, the additional button Entire thread is shown in the display area on top. This button allows you to activate functions for all of the email messages in the thread.

  • Name of the email sender. If clicking on a name a pop-up opens. It includes the following components:

    • The person's contact data.

    • If the person's contact data are saved, the location of the data is displayed.

    • If you exchanged email messages with this person, they are displayed below Recent conversations.

    • If you share appointments with this person, they are displayed below Shared appointments.

    If clicking on an appointment or an email, an additional pop-up opens.

  • If clicking the Search icon next to the sender's name, a search for email messages from this sender is launched.

  • Date of receipt

  • Subject

  • Label button . Opens a menu allowing you to assign a coloured label to the email.

  • If the email was sent to several recipients, the following is displayed:

  • If the email contains attachments, the names of the email attachments are displayed.

  • email text. Quotes from previous email messages are introduced with a vertical line. If clicking on Show more, the complete quote is displayed.

In an email thread, the current response is displayed on top and the original email at the bottom.