OX App Suite

Table of Contents

1 About This Documentation
1.1 Who is the Target Group for this Documentation?
1.2 Which Contents are Included in the Documentation?
1.3 Design Elements
1.4 Terminology
1.5 Additional Help
2 Getting Started with the Groupware
2.1 Groupware Definition
2.2 System Requirements
2.3 Operating Instructions
2.4 Signing in, Signing out
3 First Steps
3.1 The User Interface
3.2 Keyboard Input
3.3 Customising the Basic Settings
3.4 Changing Personal Contact Data
3.5 Changing the Password
3.6 Setting up Accounts for Social Networks
4 Portal
4.1 The Portal Components
4.2 Customising the Portal
4.2.1 Changing the widgets' order
4.2.2 Removing Portal widgets
4.2.3 Adding Portal widgets
4.2.4 Adding a Portal widget for social networks
4.2.5 Changing the Portal widgets' settings
5 E-mail
5.1 The E-mail Components
5.2 Viewing E-Mail messages
5.3 Viewing or Saving email Attachments
5.4 Sending email messages
5.4.1 Sending a new email
5.4.2 Replying to E-Mail Messages
5.4.3 Forwarding email messages
5.4.4 Automatically forwarding email messages
5.4.5 Sending a vacation notice
5.5 Organising E-Mail messages
5.5.1 Moving email messages
5.5.2 Copying email messages
5.5.3 Marking email messages as read or unread
5.5.4 Collecting addresses
5.5.5 Categorising E-Mail messages with coloured labels
5.5.6 Showing the email source
5.5.7 Working with email drafts
5.5.8 Enabling an email reminder
5.5.9 Adding an email to the portal
5.5.10 Saving email messages
5.5.11 Importing email messages
5.5.12 Printing email messages
5.5.13 Deleting E-Mail messages
5.5.14 Cleaning up E-Mail folders
5.5.15 Editing multiple email messages at once
5.5.16 Using Unified Mail
5.5.17 Using email Filters
5.6 Email messages within a Team
5.6.1 Sharing Email Messages
5.6.2 Subscribing to Email folders
5.6.3 Inviting all Email recipients to an appointment
5.6.4 Saving all email recipients as a distribution list
5.7 E-Mail Accounts
5.7.1 Setting up and editing E-Mail accounts
5.7.2 Using an external email account
5.8 E-Mail settings
6 Address Book
6.1 The Address Book Components
6.2 Viewing contacts
6.3 The Halo View
6.4 Creating contacts
6.4.1 Creating a new contact
6.4.2 Adding a contact from vCard
6.4.3 Importing contacts from files
6.4.4 Importing contacts from social networks
6.5 Creating distribution lists
6.6 Organising contacts
6.6.1 Sending Email Messages from within an address book
6.6.2 Inviting contacts to an appointment
6.6.3 Editing Contacts
6.6.4 Moving Contacts
6.6.5 Copying Contacts
6.6.6 Sending contacts as vCard
6.6.7 Adding contacts as XING contacts
6.6.8 Inviting contacts to XING
6.6.9 Printing Contacts
6.6.10 Deleting Contacts
6.6.11 Editing multiple contacts at once
6.7 Contacts in Teams
6.8 Interchanging Contacts with Other Applications
6.9 Address Book Settings
7 Calendar
7.1 The Calendar Components
7.2 Viewing appointments
7.2.1 Displaying appointments in the calendar view
7.2.2 Displaying appointments in the list view
7.2.3 How are appointments displayed?
7.3 Creating Appointments
7.3.1 Creating new appointments
7.3.2 Creating appointments from iCal attachments
7.3.3 Importing appointments from files
7.3.4 Subscribing to appointments from other calendars
7.3.5 Resolving appointment conflicts
7.4 Answering appointment invitations
7.5 Managing Appointments
7.5.1 Editing appointments
7.5.2 Editing appointments with drag and drop
7.5.3 Changing the appointment status
7.5.4 Moving appointments to another folder
7.5.5 Printing appointments
7.5.6 Deleting appointments
7.5.7 Editing multiple appointments at once
7.6 Appointments in teams
7.6.1 Sharing appointments
7.6.2 Sending an Email to participants
7.6.3 Inviting participants to a new appointment
7.6.4 Creating a distribution list from the list of participants
7.6.5 Scheduling appointments with several participants
7.7 Calendar Settings
8 Tasks
8.1 The Tasks Components
8.2 Viewing tasks
8.3 Creating tasks
8.4 Answering task invitations
8.5 Managing Tasks
8.5.1 Editing tasks
8.5.2 Marking tasks as done
8.5.3 Changing a task's due date
8.5.4 Moving tasks
8.5.5 Changing tasks confirmations
8.5.6 Printing tasks
8.5.7 Deleting tasks
8.5.8 Editing multiple tasks at once
8.6 Tasks in teams
8.6.1 Sharing tasks
8.6.2 Delegating tasks
8.7 Interchanging Tasks with other Applications
8.8 Task Settings
9 Files
9.1 The Files Components
9.2 Viewing Files
9.3 Opening Files and Displaying Contents
9.3.1 Displaying a file's content
9.3.2 Displaying the contents of documents
9.3.3 Playing multimedia files
9.4 Creating Files
9.5 Managing Files
9.5.1 Sending files as a link
9.5.2 Sending files as Email attachments
9.5.3 Showing the link to a file
9.5.4 Editing file names
9.5.5 Editing descriptions
9.5.6 Moving files
9.5.7 Copying files
9.5.8 Adding files to the portal
9.5.9 Deleting files
9.5.10 Locking or unlocking files
9.5.11 Working with versions
9.5.12 Editing multiple files at one time
9.6 Accessing Files with WebDAV
9.6.1 Setting up WebDAV under Linux
9.6.2 Setting up WebDAV under Windows XP
9.6.3 Setting up WebDAV under Windows Vista
9.6.4 Setting up WebDAV under Windows 7
9.7 Files and Teams
9.8 Drive Settings
10 Documents
10.1 The Documents Components
10.1.1 The Text and Spreadsheet components
10.1.2 The Edit Text page components
10.1.3 The Edit Spreadsheet page components
10.2 Creating Documents
10.3 Editing Documents
10.4 Editing Documents Under a New Name
11 Simple Pad
11.1 Creating Text Files
11.2 Editing Text Files
12 Organising Data
12.1 Search
12.1.1 The search window components
12.1.2 Which search options are available?
12.1.3 Searching for objects
12.2 Folders
12.2.1 Folder types
12.2.2 Navigating within the folder structure
12.2.3 Hiding folders
12.2.4 Creating folders
12.2.5 Renaming folders
12.2.6 Moving folders
12.2.7 Deleting folders
12.3 Permissions
12.3.1 Which permissions can be granted?
12.3.2 Permissions for folders that already exist
12.3.3 Permissions for new folders
12.3.4 Sharing folders
12.4 Publish&Subscribe
12.4.1 Subscribing to data
12.4.2 Publishing data
12.4.3 Managing subscribed and published folders
13 Data Interchange
13.1 Importing Data
13.1.1 Importing appointments and tasks in iCal format
13.1.2 Importing contacts in the vCard format
13.1.3 Importing contacts in the CSV format
13.2 Exporting Data
13.2.1 Exporting folder data
14 Questions and Answers
Frequently Asked Questions
14.1 General questions
Q: Where can I find my personal data and settings?
Q: How can I change my password?
Q: Why can particular buttons or input fields not be found?
Q: How am I notified of new email messages or appointment invitations?
Q: How can I read current messages from social networks or news pages?
14.2 Questions about Email Messages and contacts
Q: How can I send an email to multiple addresses at once?
Q: What is the purpose of the input fields Copy to... and Blind copy to...?
Q: I regularly send email messages with identical or similar content. How can I speed up this process?
Q: Can I e.g.: access email messages sent to my Google Mail account?
Q: How can I automatically forward email messages to my replacement?
Q: How to keep an overview of my Email account inboxes??
Q: How can I use the conditions in email filter rules?
Q: How can I use the contacts from my social networks?
14.3 Questions about tasks, calendars, and appointments
Q: When should I use a task and when should I use an appointment?
Q: How can I create a task from an email?
Q: How can I organise another person's appointments as a representative?
Q: How do I use the availability function, e.g.: Free, Busy, Absent etc?
Q: How do I use the calendar or tasks recurrence settings?
Q: How to find free time periods when creating appointments?
14.4 Questions about data organisation and team work
Q: How can I make certain contacts available to my external partners?
Q: How can I share specific documents with my external partners?
Q: I want to share a folder with other users. Which permissions do I have to set?
Index