6.1. The Address Book Components

An introduction to the user interface can be found in The User Interface.

Folder tree Displays the contacts folders and enables you to navigate the folder structure. In order to open the folder tree, click on the View button in the tool bar. Enable Folder view. The following functions are available:

  • If clicking on a folder its contacts are displayed.

  • The Folder-specific actions icon next to the selected folder offers functions for organising data and for exchanging data.

  • Buttons in the folder tree offer functions for creating folders.

Tool bar Contains the following buttons:

  • New button. Creates a new contact or a new distribution list.

    Note: This function is only enabled if you have opened an address book for which you have the appropriate permissions to create objects.

  • Send e-mail button. Sends an E-Mail to the contact.

  • Invite button. Invites the contact to an appointment.

  • Edit button. Edits a contact's data.

  • Delete button. Deletes the contacts selected by you.

  • More button. Opens a menu with the following entries: Send as vCard, Print, Move, Copy.

    Note: Some buttons might not be displayed if you do not have the appropriate permissions.

    Note: Depending on the address book or the contact's data, some buttons might be sorted differently or might not be available.

  • View button. Opens a menu with the following entries:

    • Folder view checkbox. Opens or closes the folder tree.

    • Checkboxes checkbox. Displays a checkbox next to each contact in the list. This allows selecting multiple contacts to edit them at once.

Navigation bar  Displays the contacts in the list starting with the letter selected.

Display area Contains the contacts list and a contact's detail view.

List Displays the names of the contacts in the opened address book. The name and the first email address are displayed. The following functions are available:

  • You can select multiple contacts to edit them at once. To do so enable the checkboxes next to the contacts by enabling the Checkboxes option from the View drop-down in the tool bar.

    You can also use your system's multi-selection functions.

    In order to select all contacts in the currently selected folder, enable the Select all checkbox above the list.

  • If clicking on a contact, its data is displayed in the detail view.

  • The text above the list contains the name of the selected folder. The number corresponds to the number of objects in the selected folder.

Detail view Shows the data of the contact that you selected in the list. The detail view includes the following components:

  • Picture, name, job position, profession

  • Business and private addresses

  • Business and private phone numbers

  • E-Mail addresses. If clicking on an E-Mail address a page for sending a new E-Mail opens.

The extent of information displayed can vary.