In order to share data with other users, share one or more folders. You can share a folder by granting other users particular rights for the folder. The following options are available:
Note: Be aware of the following restrictions.
In order to grant rights for a folder to another user, you have to have the administrator rights for that folder.
You cannot share your personal Inbox folder. In order to grant other users access to your email messages, share an email folder that is located below your Inbox folder. Other users have to subscribe to this email folder. See 5.6.2: Subscribing to Email folders.
You have the exclusive rights for your personal calendar, contacts, and tasks folders. You cannot grant administrator rights for these folders to other users. Examples for practical settings can be found in the data organisation and team work questions.
How to grant permissions for a folder:
Select a folder in the folder tree.
Note: You need to have administrative rights for this folder.
Click the next to the folder name. Click on . The Folder permissions window shows the current permissions for this folder.
At the bottom, enter a user's name. Click the icon . The user gets the preset permissions.
Click on a user's permissions to change them. Example settings can be found in Questions about data organisation and team work.
If required, repeat these steps to grant additional permissions.
Click on
.How to change the folder permissions:
Select a folder in the folder tree.
Note: You need to have administrative rights for this folder.
Click the next to the folder name. Click on . The Folder permissions window shows the current permissions for this folder.
Click on a permission to change it. Example settings can be found in Questions about data organisation and teamwork.
Note: You cannot change the administrative rights of a personal folder.
Click on
.How to remove a user's folder permissions:
Select a folder in the folder tree.
Note: You need to have administrative rights for this folder.
In order to remove a user's permissions, click the icon next to the user's name.
Click on
.