An introduction to the user interface can be found in The User Interface.
Folder tree Displays the E-Mail folders and enables you to navigate the folder structure. In order to open the folder tree, click on the button in the toolbar. Enable . The following functions are available:
To display the number of E-Mails in a folder, hover over the folder name. A tooltip shows the number of E-Mails.
If clicking on a folder its E-Mails are displayed.
The next to the selected folder offers functions for organizing data and app specific folder functions.
Below the folders there's a button for Adding E-Mail accounts.
Toolbar Contains the following icons and buttons:
. Sends a reply.
. Sends a reply to all recipients.
. Deletes the E-Mail selected by you.
. Opens a menu allowing you to assign a colored label to the E-Mail.
. Opens a menu with the following entries: , , , , , , , , .
button. Opens a menu with the following entries:
checkbox. Vertically aligns the E-Mail list and an E-Mail's detail view. The functions for selecting and sorting are displayed below the toolbar.
checkbox. Vertically aligns the E-Mail list and an E-Mail's detail view. The functions for selecting and sorting are displayed next to the toolbar.
. Horizontally aligns the E-Mail list and an E-Mail's detail view.
checkbox. Shows the list of E-Mails. To display the detail view click on an E-Mail.
Above the detail view a navigation bar is displayed.
checkbox. Next to each E-Mail in the list, a contact picture of the sender is displayed, provided the sender saved one in the address book.
Note: The layout options and do not allow to display contact pictures.
checkbox. Shows the exact date and time when the E-Mail was received.
Display area Contains the E-Mail list and an E-Mail's detail view. In order to select a layout, click on the button in the toolbar.
List Displays a list of the E-Mails in the current folder. The view shows the sender, subject, date or time of receipt. Unread E-Mails are marked with the Unread icon . If available, additional information is shown: attachment icon, colored label, number of E-Mails in the conversation, priority. The following functions are available:
You can select multiple E-Mails to edit them at once. To do so enable the checkboxes next to the E-Mails by enabling the option from the drop-down in the toolbar.
You can also use your system's multi selection functions.
In order to select all visible E-Mails in the currently selected folder, enable the
checkbox above the list.Note: The checkbox only selects all visible E-Mails in a folder. To reduce latency, only a certain percentage of the E-Mails in a folder will be loaded by the server if their number exceeds a defined limit. To display all E-Mails in a folder, browse to the bottom of the list. Wait until all E-Mails have been loaded by the server.
If clicking on the
button above the list a menu opens that helps you sort your E-Mails.To combine all E-Mails of a conversation in a single list entry, enable the
checkbox in .The sorting setting will be applied to the selected E-Mail folder. You can use different settings for the single folders.
If clicking on an E-Mail, its content is displayed in the display area.
If the E-Mail is part of a conversation, all E-Mails in this conversation are displayed in the detail view.
To adjust the list width, hover over the line between the list and the detail view. A double arrow will be displayed. Drag the border to the left or to the right.
Detail view Displays the E-Mail that you selected in the list. The detail view includes the following components and functions:
Subject
If the E-Mail is part of a conversation, the number of E-Mails in this conversation is displayed. To open or close all E-Mails in the conversation, click the . If clicking on a free area between the sender and the date of receipt, the E-Mail opens or closes.
A picture of the sender, if available.
. If clicking the icon, the status will be changed from Read to Unread and vice versa.
The sender's name. The names of additional E-Mail recipients, if existing. If clicking on a name, a pop-up opens. It includes the following components:
The person's contact data.
If the person's contact data are saved, the location of the data is displayed.
If you exchanged E-Mails with this person, they are displayed below Recent conversations.
If you share appointments with this person, they are displayed below Shared appointments.
this person's data from social networks like Xing or LinkedIn. You can use the available buttons to open this person's profile.
If clicking on an appointment or an E-Mail, an additional pop-up opens.
Date of receipt
. If clicking the icon, a menu with the following entries opens: , , , , , , , , , , , , .
icon . Opens a menu allowing you to assign a colored label to the E-Mail.
If the E-Mail contains attachments, the following elements are displayed:
A button with an icon and the number of attachments. If clicking on it, the attachments are displayed as icons or list.
Buttons that allow to apply a function to all E-Mail attachments at once.
The function to a specific attachment, click on the attachment's name.
or icon. If clicking the icons, the attachments are shown as icons or list. To apply a
E-Mail text.
Quotes from previous E-Mails are introduced with a vertical line. If clicking on
, the complete quote is displayed.