9.1. The Files Components

An introduction to the user interface can be found in The User Interface.

Folder tree Displays the folders and enables you to navigate the folder structure. In order to open the folder tree, click on the View button in the tool bar. Enable Folder view. The following functions are available:

  • If clicking on a folder, its files are displayed.

  • The Folder-specific actions icon next to the selected folder offers functions for organising data and for exchanging data.

Tool bar Contains the following buttons:

  • New button. Contains the following functions:

    • Upload new file. Creates a new file.

    • Add note. Creates a simple text file.

    • New text document. Creates a new text document.

    • New spreadsheet Creates a new spreadsheet.

  • If you opened a personal folder, the Share folder button is displayed. If clicking on this button, a publication of this folder will be created.

  • If the folder contains images, audio or video files, icons for playing multimedia files are displayed.

  • If a file has been selected, the Download icon will be displayed.

  • If a file has been selected, the DeleteMore icon will be displayed.

  • If a file has been selected, the More icon will be displayed. If clicking the icon, a menu with the following entries opens: Send by mail, Send as internal link, Show internal link, Add to portal, Move, Copy, Lock.

    Note: If you selected multiple files, some functions are not available.

  • View button. Selects one of the following views for the detail view:

Note: Some buttons are only displayed if the selected folder contains files.

Display area in the List view For each file a row with the following contents is displayed.

  • A checkbox for selecting one or several files.

  • An icon for each file in the selected folder. A file preview is displayed, if available.

  • Name and size of the file

  • Date or time of the last change

If clicking on a file, a pop-up opens. It shows additional data and functions.

Display area in the Icons view Navigation path to the selected folder.

  • An icon for each file in the selected folder. A file preview is displayed, if available.

  • The file's name

If clicking on a file, a pop-up opens. It shows further data and functions.

Display area in the Square view Displays a square for each file in the selected folder. If available, a file preview is displayed. If clicking on a file, a pop-up opens. It shows additional data and functions.

Pop-up If clicking on a file, a pop-up opens. It displays the following information:

  • the Open button

    If clicking on a document, the View button is displayed instead of the Open button.

  • If clicking on an editable file, the Edit button is displayed.

  • Buttons Download, Delete

  • If clicking the More icon a menu with the following entries opens: Share this file, Send by mail, Send as internal link, Show internal link, Add to portal, Rename, Edit description, Move, Copy, Lock.

    Note: Some buttons might not be displayed if you do not have the appropriate permissions.

  • If clicking on a document, the Edit as new button is displayed in the submenu More.

  • file name

  • a file preview, if available

  • file comments

  • Navigation path to the folder selected. To open another folder, click on the path.

  • Buttons for uploading a new version.

  • The Show version history button. If clicking on this button, a versions list is displayed. The current version is listed on top. For each version the following information is displayed:

    • the version's file name

    • version comments, if available

    • name of the user who uploaded the version

    • date and time of the version's upload