Organizing Data

Publish&Subscribe

11.3.2. Publishing data

Privacy

When using this feature, you, as the current owner of this data, are responsible for being careful with privacy rules and for complying with legal obligations (Copyright and Privacy Laws).

You are the responsible party, according to the Federal Data Protection Act (BDSG, Germany) or other Privacy Acts of your country, especially when publishing personal data. According to European and other national regulations, you, as the responsible party, are in charge of data economy, and must not publish or forward personal data without the person's consent.

Beyond legal obligations, Open-Xchange would like to encourage extreme care when dealing with personal data. Please carefully consider where you store and to whom you forward personal data. Please ensure appropriate access protection, e.g.: by proper password protection.

If you publish data, other users or external users can use those data. The following options exist:

How to publish an address book's or files folder's content:

  1. Launch the Address Book or the Drive app.

  2. Select the file folder containing the content to be published in the folder tree.

  3. Click the Folder-specific actions icon next to folder name. Click on Share this folder.

    In the Drive app you can also click on Share folder in the toolbar.

  4. Set a publication name in the Share folder window. You can use the following options:

    • Select a template to set the content and display of the data published.

    • Send an E-Mail with the access data by enabling Share Link by E-mail.

  5. In order to finish the process, click on Share.

Tip: A folder with published data are marked with the Cloud icon . If clicking the icon, the Publications and Subscriptions settings are opened.

How to publish a single file:

  1. Launch the Drive app.

  2. Open a folder containing files, in the folder tree.

  3. Click on a file in the display area. In the popup, click on Share.

  4. In the Share file window, you can send an E-Mail with the access data by activating Share link by mail.

    In order to finish the process, click on Share.