Calendar

Creating Appointments

7.4.1. Creating new appointments

In order to create a new appointment, you have the following options:

How to create a new appointment:

  1. Open a calendar folder in the folder tree.

    Note: Open a calendar folder for which you have the appropriate permissions to create appointments.

  2. Click on New in the toolbar.

  3. Enter a subject. If required, enter the location and a description.

  4. Set the start and end date of the appointment. For all day appointments, activate All day.

  5. To get an appointment reminder, select a setting in Reminder.

  6. You can use additional functions: create recurrence, add other participants or resources, set the availability or add attachments.

  7. Click on Create.

Tip: As an alternative, you can use one of the following methods:

  • Select one of the calendar views (Day, Work week, Week or Month). In order to display a specific time range, click on the date above the calendar sheet. Double-click on a free area in the calendar sheet.

  • Select one of the calendar views (Day, Work week, Week or Month). In order to display a specific time range, click on the date above the calendar sheet. In the calendar sheet drag open an area ranging from the beginning to the end of the new appointment.

  • In order to create an all day appointment, you have the following possibilities:

    • Select one of the calendar views Day, Work week, Week. Double-click a free area above the calendar sheet.

    • Select one of the calendar views Work week, Week. Click on a day above the calendar sheet.

How to use additional functions when creating appointments:

  1. To create a recurring appointment, activate Repeat. The current repetition parameters are displayed.

    To set the repetition parameters, click on the value. Examples can be found in the Calendar questions and answers.

    To hide the repetition parameters, click the Close icon. To show them again, click on Edit.

  2. In Display as you can set the availability display. Examples can be found in the Calendar questions and answers.

  3. If the subject is not to be shown to other users, activate Private. Private appointments are marked with the Private icon .

  4. To add other participants or resources, enter the participants' E-Mail addresses or the resource's name in the input field below Participants. Click the icon .

    Tip: While entering the E-Mail address, several matching suggestions are displayed. To accept a suggestion, use one of the following methods:

    • Use the scrollbar to browse the list. Click on a suggestion.

    • Use the cursor keys to select a suggestion. Press Enter.

    To remove a participant or a resource, click the icon next to the name.

    In order to add multiple participants, you can enter the name of a distribution list.

    To inform all participants about the new appointment, enable Notify all participants by E-mail..

    Tip: To find free appointments of all participants and resources you can use the schedule view.

  5. To add an attachment to the appointment, click on Upload file below Attachments. Select one or several files.

    In order to remove an attachment, click the Delete icon .

    Tip: You can also add an attachment by dragging and dropping a document from the file browser or the desktop to the appointment window.