Folder tree
Displays the folders. Enables you to navigate the folder structure. In order to open the folder tree, click on the tool bar. Enable . Depending on the groupware configuration, the folder tree contains the following entries:
button in theMy files. Contains your personal files and folders. By default, it contains folders for documents, music, images, and videos.
Trash. Contains the files deleted by you.
My shares. Shows the files and folders shared by you for other users or external partners.
Shared files. Contains files shared with you by other users.
Public files. Contains files shared with all users.
Buttons below the folders offer functions for adding cloud storage accounts that you set up in third party products like Dropbox.
The following functions are available:
Related topics
Information on folders can be found in Folders.
Instructions for frequently used actions can be found here:Navigating within the folder structure, Creating folders, Renaming folders, Moving folders, Deleting folders, Sharing files and folders
Parent topic: The Drive Components
Tool bar
Contains the following elements. Note: Some buttons are only displayed, if objects have been selected.
button. Contains the following functions:
. Adds one or multiple local files.
. Creates a simple text file.
. Creates a new text document.
Creates a new spreadsheet.
. Creates a new folder.
. Downloads the files selected by you. Multiple files are downloaded as a zip archive.
. Opens a menu with additional functions:
Note: If you selected multiple files, some functions are not available.
Related topics
Instructions for the buttons and icons can be found here:Creating Files or Folders, Displaying Files and Folders, Deleting files
Instructions for the functions in the can be found here:Sending files as Email attachments, Sending files as a link, Showing the link to a file, Adding files to the portal, Moving files or folders, Copying files, Locking or unlocking files
Parent topic: The Drive Components
Navigation bar
The navigation path is located below the tool bar. It contains the following:
Navigation path. It shows the path to the opened folder. To open a parent folder, click on a path entry.
select all files and folders, select all files, clear the selection
display certain file types only, display all file types
button. Sorts the files in the display area by various criteria.
Display area
Displays the files and folders as a list, icons or tiles. In order to select a view, click on the tool bar. The views are differentiated as follows:
button in theFor each file and folder a row with the following content is displayed in the
view.An icon. There are different icons for the specific object types.
The name of the file or folder.
Date or time of the last change
In the case of files, the size is displayed.
For each file and folder the following information is displayed in the
view.An icon. If available, a file preview is shown.
The name of the file or folder.
Files and folders are displayed as squares in the
view.The following functions are available.
In order to display details of a selected object, click on tool bar. Enable . The following information are displayed.
in theDetails. Shows general information: the name of the file or folder, the file size, the date of the last change, the editor's name, folder, link
If you shared the object, the button next to Shares can be used to open the dialogue window for editing shares.
Description. Shows file comments, if available.
In order to add a description, click on
. In order to edit a description, double-click on the description.button. Click on this button to select a file that is uploaded as new version.
If there are several file versions, the Versions area is displayed. For each version the following information is displayed:
The version's file name. If clicking on it, a menu with several functions opens:
The version's file size
name of the user who uploaded the version
date and time of the version's upload
In order to display specific object types only, click on Filter.
in the navigation bar. Enable an entry belowIn order to display all objects, click on Filter.
in the navigation bar. Enable the entry belowIn order to sort objects, click on
in the navigation bar. Enable an entry.Select a file or folder by clicking on it. You can also use your system's multi-selection functions.
You can also use checkboxes for selecting files and folders. To display the checkboxes, click on the tool bar. Enable .
button in theTo select all objects or files or to clear the selection, click on Select.
in the navigation bar. Click on an entry belowIf double-clicking on a folder, it will be opened.
If double-clicking on a file, it will be opened in the viewer.
Viewer
Shows the contents of files. In order to launch the viewer, do one of the following:
Double-click on a file in the display area
Select a file. Click the in the tool bar.
The viewer includes the following elements:
Name of the selected file. If clicking on the name, the Rename dialogue window opens.
Depending on the selected file type, the respective functions are displayed.
. If clicking the icon, a menu with additional functions opens:
. If clicking the icon, a side bar with information about the file is opened or closed. The information is separated by headers into several areas. Some sections can be opened or closed by clicking the icon
or the icon
next to the folder name in the folder tree. The following areas are available.
File Details. Shows general information: file name, size, date of last change, folder, link
If clicking on a location detail, the Viewer will be closed and the content of the location detail is shown in the display area. If clicking on the link, the file is opened in a new page.
If you shared the object, the button next to Shares can be used to open the dialogue window for editing shares.
Description. Shows file comments, if available.
In order to add a description, click on
. In order to edit a description, double-click on the description.button. Click on this button to select a file that is uploaded as new version.
If there are several file versions, the Versions area is displayed. For each version the following information is displayed:
The version's file name. If clicking on it, a menu with several functions opens:
The version's file size
name of the user who uploaded the version
date and time of the version's upload
. Clicking on it displays the contents of the selected file on a new page. For documents in the Office format, there are page navigation functions available:
A view of the file contents, if available
If there are additional files, icons for browsing are displayed to the left and to the right of the view.
Related topics
Instructions for the buttons and icons can be found here:Displaying a file's content, Holding a presentation, How to download files:, Sharing files and folders, Deleting files, Working with versions
Instructions for the functions in the can be found here:Editing file names, Creating or editing descriptions, Sending files as Email attachments, How to upload a new version:, Deleting files
Parent topic: The Drive Components