E-Mail filters help you organize incoming E-Mail messages. An E-Mail filter consists of one or several rules. By setting rules you can e.g. trigger the following actions:
The E-Mail is moved to a specific E-Mail folder.
The E-Mail is forwarded to another E-Mail address.
The E-Mail is marked as read.
In order to use E-Mail filters, proceed as follows:
Create E-Mail folders.
Create one or several rules.
Specify an order for the rules.
Set if subsequent rules are to be processed when a rule matches.
A rule contains:
a name,
one or several conditions,
one or several actions. You can specify whether one or all conditions are to be met in order to process the actions.
The following options exist:
Some E-Mail functions automatically set up filters, e.g. the vacation notice.
How to create a new rule:
Click the on the right side of the menu bar. Click the menu item.
Select the entry
in the sidebar.Click on
.In the display area, click on Create new rule window opens.
. TheEnter a name for the rule.
In order to add a condition click on
. Make a selection from the drop-down menu. Please note the following:In order to use an E-Mail part that is not contained in the list, select Name input field. You can display an E-Mail's header by Viewing the source data.
. Enter a header entry in theIn order to consider the BCC part, select . Envelope includes the E-Mail recipients entered in the To, CC or BCC field.
In order to use a part of the E-Mail content in the condition, select
.In order to use the date of receipt in the condition, select
.
Select a criterion from the drop-down next to the E-Mail part. Enter an argument in the input field.
Examples can be found in the Questions about E-Mails.
You can add further conditions. You can then specify whether one or all conditions are to be met in order to process the actions. To do so, click on
. iconSpecify the action to be executed if the rule is met. To do so, click on
. Select an action from the menu. Depending on the action, further details might be required.You can add further actions.
You can set whether subsequent rules are to be processed if the rule is met. To do so, enable or disable
.Click on
.How to change existing rules:
Click the on the right side of the menu bar. Click the menu item.
Select the entry
in the sidebar.Click on
.To edit a rule's settings, click on Edit rule window.
next to the rule. Change the settings in theTo disable a rule, click on
next to the rule.To enable a rule, click on
next to the rule.To change the order, hover the mouse pointer over the next to a rule. Drag the rule up or down and drop it appropriately.
Note: This function is only available if there are at least two rules.