Folder tree
Displays the contacts folders Enables you to navigate the folder structure. In order to open the folder tree, click on the tool bar. Enable . Depending on the groupware configuration, the folder tree contains the following entries:
button in theMy address books. Contains your personal address books.
Public address books. Contains address books shared with all users.
Shared address books. Contains address books shared with you by other users.
The following functions are available:
If clicking on a folder its contacts are displayed.
The next to the selected folder offers functions for organising data and for exchanging data.
Buttons in the folder tree offer functions for creating folders.
Depending on the groupware's configuration, additional buttons are available below the folders. Those buttons allow launching a wizard to configure various clients.
Related topics
Information on folders can be found in Folders.
Instructions for frequently used actions can be found here:Navigating within the folder structure, Creating folders, Renaming folders, Moving folders, Deleting folders
Parent topic: The Address Book Components
Tool bar
Contains the following:
button. Creates a new contact or a new distribution list.
Note: This function is only enabled if you have opened an address book for which you have the appropriate permissions to create objects.
button. Sends an E-Mail to the contact.
button. Invites the contact to an appointment.
button. Edits the contact's data.
button. Deletes the contacts selected by you.
. Opens a menu with additionalfunctions:
Note: Some buttons might not be displayed if you do not have the appropriate permissions.
Note: Depending on the address book or the contact's data, some buttons might be sorted differently or might not be available.
button. Opens a menu with checkboxes for controlling the view.
checkbox. Displays a checkbox next to each contact in the list. This allows you to select multiple contacts to edit them at once.
Related topics
Instructions for the buttons and icons can be found here:Creating a new contact, Sending Email Messages from within an address book, Inviting contacts to an appointment, Editing contacts, Deleting Contacts
Instructions for the functions in the can be found here:Sending contacts as vCard, Printing Contacts, Moving Contacts, Copying Contacts, Adding contacts as XING contacts
Parent topic: The Address Book Components
List
Displays the names of the contacts in the opened address book. The list contains the following entries:
The following details are displayed for each contact: name, primary E-Mail address.
Depending on the groupware configuration, a coloured dot next to the name indicates the Messenger status of the contact.
The text above the list contains the name of the selected folder. The number corresponds to the number of objects in the selected folder.
The following functions are available:
You can select multiple contacts to edit them at once. To do so enable the checkboxes next to the contacts by enabling the
option from the drop-down in the tool bar.You can also use your system's multi-selection functions.
In order to select all contacts in the currently selected folder, enable the
checkbox above the list.If clicking on a contact, its data is displayed in the detail view.
Detail view
Shows the data for the contact that you selected in the list. The detail view includes the following components:
Picture, name, job position, profession
Depending on the groupware configuration, a coloured dot next to the name indicates the Messenger status of the contact.
Business and private addresses
Business and private phone numbers
E-Mail addresses. If clicking on an E-Mail address, a page for sending a new E-Mail opens.
The extent of information displayed can vary.
View for creating or editing
When composing a new contact or editing an existing contact, the following elements are displayed on a new page.
button. If clicking on this button, the current contact data are saved and the editing page is closed.
button. In order to cancel the creation or editing, click on this button.
checkbox. By default, only the data fields that are most frequently used are displayed. In order to display all available data fields, enable this checkbox.
input fields. Enter the title, name, birthday, and additional personal data.
If you enable the checkbox
on top of the page, additional elements are displayed.Input fields for the middle name, name extension, URL.
checkbox. If the contact is not to be displayed when its folder is being shared, enable this checkbox.
input fields. Enter the contact's business data in those fields.
If you enable the checkbox
on top of the page, additional input fields are displayed.Input fields
, . Enter E-Mail addresses, other messaging addresses, phone numbers and fax numbers in those fields.If you enable the checkbox
on top of the page, additional input fields are displayed.input fields. Enter the contact's private address in those fields.
If you enable the checkbox
on top of the page, the input fields and are displayed.input field. Use this field to enter information.
If you enable the checkbox
on top of the page, additional data fields for individual entries are displayed below .button below . Click on this button to attach one or several files to the contact data.
Related topics
This view is used for the following actions:Creating a new contact, Editing contacts
Parent topic: The Address Book Components