The following instructions shows how to create a new distribution list. The following chapters include detailed instructions on steps 5-7.
Note: If you want to create a new distribution list in a public or shared contact folder you need to have the folder permission for creating objects.
How to create a new distribution list:In the The panel tab click on . If using the compact panel, click the panel entry .Distribution list window will open.
If need be, select a contact folder by clicking the
button and selecting a contact folder.In the
input field enter a name for the distribution list.If need be, add contacts from an address book.
If need be, add contacts as user-defined entries.
If need be, remove a contact from the distribution list.
Click
in the panel. The window will close.Result: The distribution list is created.
If you do not want to create the distribution list click
in the panel.Tip: The function can also be invoked from within other modules in the panel.
In the panel click The .Select contacts window will open.
If you want to select a different address book than the global address book, click the Select contact folder window.
button. Click a folder in theIf you want to view a particular selection of participants or resources, enter a character string in the input field next to
. Click the button.Select one or several participants from the list.
To add the selection as participants click the
button.If need be, you can correct the selection by clicking the
button and repeating the selection.To accept the selection click
. If you do not want to accept the selection click .Result: The names and E-Mail addresses of the selected contacts are entered in the distribution list.
You can add contacts that can not be selected from a groupware address book as customized entries to the distribution list.
How to add contacts as customized entries in the Distribution list window:In the panel click The .External E-Mail window will open.
In the
input field enter the name of the external contact.In the
input field enter the E-Mail address of the external contact.If you want to view a particular selection of participants or resources, enter a character string in the input field next to
. Click the button.Click the
button. The name and E-Mail address are entered in the list.If need be, add further entries by repeating steps 2-4.
If need be, you can correct the selection by clicking the
button and making the entries again.To accept the selection click
. If you do not want to accept the selection click .Result: The customized entries are added to the distribution list.