E-Mail

Sending email messages

5.4.6. Creating and managing signatures

An E-Mail signature is text that is automatically entered in the E-Mail when being composed. It is typically used for inserting the name, company, and contact address at the bottom of the E-Mail text. The following functions are available.

  • create new signatures

  • edit, delete signatures; set default signature

You can create signatures in plain text or HTML format.

How to create a new signature:

  1. Click the System menu icon on the right side of the menu bar. Click the Settings menu item.

  2. Select the entry E-Mail in the side bar. Click on Signatures.

  3. In the display area, click on Add new signature. The Add signature window opens.

  4. Enter a name for the signature.

    Enter the text for the signature. In order to format the text, select single text contents and click on an element in the formatting bar.

    Define whether the signature is to be entered below or above the E-Mail text.

  5. Click on Save.

How to manage existing signatures:

  1. Click the System menu icon on the right side of the menu bar. Click the Settings menu item.

  2. Select the entry E-Mail in the side bar. Click on Signatures.

  3. Use the following methods:

    • In order to edit a signature's text, click on Edit next to the signature.

    • To define a signature to be used as default when composing a new message, select a signature in Default signature for new messages.

    • To define a signature to be used as default when replying to or forwarding a message, select a signature in Default signature for replies or forwards.

    • In order to delete a signature, click the Delete icon next to the signature.