Working with the Groupware

For increasing and cementing user acceptance it is absolutely necessary that users work as efficiently and completely as possible with the groupware. Only if all available modules are used efficiently, in accordance with operational requirements, a solution like this really pays off. Sticky notes, secondary applications, external address books, telephone CD, fax directories and mobile phone address books or wall calendars should become history. Every instance of data duplication not only represents unnecessary time expense, but it also undermines the concept of a comprehensive groupware solution with central data storage. Think of yourselves as a team and do so with all your might.

Keep the Overview

It is crucial that your users always keep the overview and are able to decide how the pieces of the daily information flood are to be prioritized. The start page provides each user with a first overview by grouping all relevant information for the day.

Using the tools for real

Right after logging in, the user can see on the start page whether new E-Mail messages have arrived, whether tasks or appointments need to be tended to, or whether new documents are available. Thus, every user quickly gets an overview of changes in the information state in the company, independent of personal preferences and priorities. Every users can of course use this page also as a stepping stone into the individual sections to learn more detailed information or to work on any pertinent tasks.

The drag-and-drop function is also very efficient. By drawing the mouse you can, for instance, quickly and easily move appointments in the calendar or move E-Mails into other folders, etc. If you consistently use this function, your everyday work can be organized very easily and you can again concentrate on the essentials.

Privacy

In spite of team philosophy, the ingenious user and group management of Open-Xchange Server guarantees that private and personal information and data of every user is completely safe in contrast to public.

International Functionality

Open-Xchange Server is geared to the needs of internationally operating companies in many respects. The groupware interface is provided in German, English and French. When logging in to the groupware the user can select one of the three languages.

Time zone and date

In the setup section you can define in which time zone you are currently working. Existing appointments are automatically displayed correctly when the time zone is changed. This way you always keep the complete overview even for appointments abroad.

International character sets

The web front end completely supports UTF-8 character sets. Entries via the web front end can be made with foreign characters. Emails can be sent with UTF-8 encoded characters.