You can create a new contacts address via the "New" menu on the portal page or via the Create button
in the Contacts section under the Contacts tab. In the window that opens then you can enter the contact address details.
Please note that the top input field must be filled out every time because it is a required field. Please note that the names have to do with a unique identification field, under whose title the contract entry is saved on the LDAP-Server. Enter the last name, a company name or the name of a contributor list here.
You can add additional contact information in the extended view under the All Fields tab. The diagram on the next page gives an overview of all available fields that you can fill out there. With the communication data that you have entered, you should have entered all available communication information, particularly e-mail addresses, telephone numbers, fax numbers and mobile telephone numbers. Particularly the last two types of information can, as is always possible with e-mail addresses, be used directly over the server under certain conditions, as long as a corresponding third party auxiliary module has been installed by the administrator. In this case, the fax or e-mail address can be inserted into the recipient e-mail address field in the Open-Xchange server web mailer. The Birthday field must also be mentioned particularly. Via the miniature calendar symbol, you can enter a birth date for the current contact. The special characteristic of this field is the fact that for birthdays that have been inputted, a recurrent calendar entry will be created. You can create additional field entries under the All Fields and Dynamic Fields tabs. Using the Dynamic Fields tab, you may define your own fields which are not made available by the groupware by default.
The Quick View tab allows you to enter the most important contact data as quickly as possible. Besides title, last name and first name, you can enter, for instance, birthday, phone number as well as address at this point. Via the list field In Folder you can specify in which folder the new contact should be saved. By default, contacts are stored in your personal contacts folder.
If you would like to enter additional information for the contact, please use the All fields and Dynamic Fields tabs. Please note that you can only select these tabs once you have filled out the required field Name.
A special input field in the quick view is the Category button. With this button you can place the contact in a specific contact category. If you click the button, a popup window appears where you can select between different predefined contact categories. Select the appropriate checkbox following the desired category and click the button Add selected Categories. You set up a private category by entering it by hand in the text field. With the button Save categories list you add it permanently. In order to delete individual categories you select the checkbox in front of the category and click the button Delete Selected Categories.
Via the All fields tab you can add a lot more detailed information to a contact such as, for example, additional telephone numbers, email addresses or tax identification numbers.
Via this tab you can add further contact information. For this you use dynamically assigned fields. Which input fields are available to you depends on the groupware settings made by your administrator.
In the top display area of the tab, you can additionally link the current contact entry with another contact entry. This procedure is particularly appropriate for the linking of an employee contact with their corresponding company. To create the link, use the search field at the left to select the contact folder where the contacts that are to be linked with the current contact are to be found. After pressing the Search button, all contact entries in this folder will be displayed in the results field. In this field, you can mark all contacts with which a link is created by selecting them with the mouse.
. A multi-selection is possible here-- to do this, hold the [Shift] key down. Click on the Add button to apply the current selection. The link targets will be displayed in the list field at the right under Company. Click on the Save button to definitively apply the links that have been created. In the future, a direct link to the assigned company and/or all other contact links created in this way will be available to you in the detail view of the contact in the Company Information list field.
In the Distribution List tab you can set up email distribution lists. Optionally, you can also do this when you set up regular contacts, but in general you will create special contacts for this with the title of the email distribution list. In order to add an email address from your contact address book, find it first using the search bar. Then select it from the search results and click the Add button. With Add independent email you can also directly add the email addresses that should be included in the distribution list. All contacts that were already added to the distribution list are shown under Attached Contacts and Attached independent emails.
Under this tab you can add an image file to a contact. Usually this would be a photo of the respective person, or in the case of companies, a company logo. In order to add a new picture you click on the button "Browse and select a file for uploading via a file manager. Then click the "Upload" button to start the upload process. Please note that only JPEG images may be used.
![]() | Required field NamePlease note that you have to fill in the required field Name. Otherwise an error message is generated by the system. |
Once you have entered all information, save the new contact by clicking on the Save button.