Here you can find an overview of how to create a new task. More details can be found on the next page.
Note: If you want to create a new task in a public or shared folder you need to have the permission to create objects in this folder.
How to create new tasks:
In the
panel section click the icon. The Task window opens. The tab is displayed.If requested select a tasks folder by clicking the
button and selecting a tasks folder in the pop-up window.Enter a subject and notes for the task.
Set the priority of the task.
Set the due date and the start date. See : Defining a start and due date for a task
Set the task reminder. See : Setting or replying to a task reminder
If requested use additional options:
Mark the task as private. See : Marking tasks as private
Create a task series. See : Creating a serial task
Add tags to the task. See : Adding tags
Set the details for the task. See : Adding task details
Add further participants to the task. See : Adding participants
Add attachments to the task. See : Adding attachments
Click the
icon in the panel. The window is closed.Result: The task is created. The editing status is set to Not started or 0 % finished.
If you want to cancel the action click on
in the panel section.There are the following possibilities for creating a new task:
The
function can also be invoked in other modules in the panel section.In the H Split or List view double-click a free area. The Task window opens.
To define the start and due date for a task, use the control elements next to
and in the Task window.How to define the task's due and start date in the Task window:
Open the
tab.Use one of the following methods to set the task's due date:
Enter a valid date in the input field next to
.Click the calendar icon next to
. A calendar opens where you can pick a date.Use one of the following methods to set the task's start date:
Enter a valid date in the input field next to
.Click the calendar icon next to
. A calendar opens where you can pick a date.If you want to be reminded of the task before the due date you can define when you want to be reminded. A reminder window will alert you of this task when the end of the selected period has been reached.
How to set a task reminder in the Task window:
Open the
tab.Use one of the following methods to set a date for the task reminder:
Enter a valid date in the input field next to
.Click the calendar icon next to
. A calendar opens where you can pick a date.Use one of the following methods to set a time for the task reminder:
Enter a valid time in the input field next to the reminder date.
Select a time from the drop-down menu next to the reminder date.
As soon as the end of the selected period is reached the Reminder window opens. There are several possibilities for replying to this task reminder.
How to reply to a task reminder:
If you want to be reminded again, select a time interval from the drop-down menu in the lower left part of the window. Click
. When the end of the selected interval is reached you will be reminded again.If you do not want to be reminded again click
.A serial task is a task that is repeated several times. When creating a serial task you have to set the following:
The time interval for the serial task. This defines the time interval between the individual tasks of the serial task.
The time range of the serial task. This defines the start and end of the serial task.
How to create a serial task in the Task window:
Open the
tab.Click the
button. The Create new series window opens.Define the time interval for the serial task.
If the task is to be repeated daily, activate the serial type
. In the serial options define the interval in days.If the task is to be repeated weekly, activate the serial type
. In the serial options define the interval in weeks and set the week day.If the task is to be repeated monthly, activate the serial type
. In the serial options define the interval in months and set the day of the month.If the task is to be repeated yearly, activate the serial type
. In the serial options define the day of the year.Define the time range of the serial task:
Next to
set the start of the serial task.Next to
set the end of the serial task.Click
.A tag is text that can be used as criterion for structuring tasks. There are two possibilities for adding tags:
Add tags in the input field next to the Tags button.
Select tags from a list of predefined tags.
How to add predefined tags in the Tasks window:
Open the
tab.Click the
button.In the Select tags dialog window select one or several tags. Click
.Result: The tags are entered in the input field.
Note: Prior to being able to select tags from a list, you have to define the tags in the groupware settings. Further information can be found in : Tags.
Tip: To delete a tag you have to edit the input field.
A private task is a task that is not visible to other participants if you share your tasks folder with other participants.
You can mark a task as private if all of the following conditions are met:
You are the sole participant in the task.
The task is created in a personal tasks folder.
How to mark a task as private in the Task window:
Open the
tab.Activate the
checkbox.You can add details to a task, for example, costs, duration, and billing information.
How to add details to a task in the Task window:
Open the
tab.Enter appropriate values.
Result: The details are added to the task.
When creating a task you can add additional participants.
How to add additional participants in the Task window:
Open the
tab.In the
panel section click . The Select participants window opens.If you want to select a different address book than the global address book, click the
button. Click on a folder in the Select contact folder window.If you want to display a particular selection of participants or resources, enter a character string in the input field next to
. Click the button.Select one or several participants from the list.
To add the selection click the
button next to Participants.If requested you can correct the participants selection:
Select single entries in the
field.Click the
button next to .To accept the selection click
. If you do not want to accept the selection click .Result: The participants are added to the task.
Participants who have been added to a task will receive a task notification with the possibility to accept or decline the task. Further information can be found in : Confirming a task.
External participants will not receive a task notification. To inform external participants about a task you can see that all participants will be notified about the task by E-Mail.
How to notify all participants by E-Mail in the Task window:
Open the
tab.Activate the
checkbox.How to add attachments in the Task window:
Open the
tab.In the
panel section click . The Select attachments dialog window opens.In the Select attachments dialog window click
. Select the file to be added as an attachment. Close the file selection dialog window.In the Select attachments dialog window click
. The file is entered in the list field.If you want to add further attachments repeat steps 3 - 4.
If you want to remove an attachment select the attachment in the list field, then click
.In the Select attachments dialog window click
.Result: The attachments are added to the task.