Open-Xchange Server

User Guide

Tuesday, 01. December 2009 Version 6.14


Table of Contents

1. Getting started with Groupware
What is groupware?
Features and functions of Open-Xchange groupware
Requirements for using the groupware
System requirements
Demands on the user
Terminology
Design elements
2. The Start page
What you should know
The start page interface
Logging in, logging out
Elements of the start page
The title bar
The module bar
The start page panel
The folder tree
The overview window
Mini calendar, InfoBox
Using the help pages and tools
Working with the start page
Finding information
Creating new objects
Opening modules
Configuring the start page
How to best use the screen interface?
3. E-Mail module
Overview
What you should know
What is the E-Mail module for?
What is the purpose of the E-Mail folders?
The E-mail module interface
The E-Mail panel
The E-Mail overview window
Displaying E-Mails
Displaying the list view
Displaying the H Split view
Displaying the V Split view
Viewing the source data
Displaying hovers
Opening or saving E-Mail attachments
Sending E-Mails
Sending a new E-Mail
Replying to E-Mails
Forwarding E-Mails
Managing E-Mail messages
Searching E-Mail messages
Collecting E-Mail addresses
Printing E-Mail messages
Saving E-Mails
Working with E-Mail drafts
Copying E-Mail messages
Moving E-Mail messages
Changing the E-Mail status
Deleting E-Mail messages
4. Contacts module
Overview
What you should know
What is the purpose of the Contacts module?
What should I know about contacts?
What is the purpose of the contact folders?
The Contacts module interface
The Contacts panel
The contacts overview window
Viewing contacts
Displaying the phone list
Displaying address cards
Filtering contacts
Displaying the Detail view
Displaying hovers
Opening or saving attachments
Creating contacts
Adding tags
Marking a contact as private
Adding a picture
Adding attachments
Creating a contact from a vCard attachment
Creating distribution lists
Adding contacts from an address book
Adding contacts as customized entries
Deleting contacts from the distribution list
Managing contacts
Searching for contacts
Editing contacts
Printing contacts
Copying contacts
Duplicating contacts
Moving contacts
Marking contacts with flags
Sending contacts as a vCard attachment
Exporting contacts
Deleting contacts
5. Calendar module
Overview
What you should know
What is the purpose of the Calendar module?
What should I know about appointments?
What is the purpose of calendar folders?
The calendar module interface
The calendar panel
The calendar overview window
How to browse the calendar
Viewing the calendar and appointments
Selecting calendar and appointment view
Displaying the calendar view
Displaying the list view
Displaying the Detail view
Displaying the team view
Displaying hovers
Opening or saving attachments
Creating appointments
Creating an appointment in the team view
Setting the appointment start and end
Setting or replying to an appointment reminder
Creating serial appointments
Adding tags
Setting the availability view
Marking an appointment as private
Adding participants and resources
Adding attachments
Creating appointments from iCal attachments
Resolving appointment conflicts
Answering appointment invitations
Accept appointment
Changing an appointment confirmation
Managing appointments
Searching for appointments
Editing appointments
Editing appointments with drag & drop
Editing an appointment series
Printing appointments
Moving appointments to another folder
Marking appointments with flags
Deleting appointments
6. Tasks module
Overview
What you should know
What is the purpose of the Tasks module?
What should I know about tasks?
What is the purpose of the tasks folders?
The tasks module interface
The tasks panel
The tasks overview window
Viewing tasks
Displaying the List view
Displaying the H split view
Displaying hovers
Opening or saving attachments
Creating tasks
Defining a start and due date for a task
Setting or replying to a task reminder
Creating a serial task
Adding tags
Marking tasks as private
Adding task details
Adding participants
Adding attachments
Replying to a task invitation
Confirming a task
Changing a task confirmation
Managing tasks
Searching for tasks
Editing tasks
Setting tasks to done
Printing tasks
Moving tasks
Marking tasks with flags
Deleting tasks
7. InfoStore module
Overview
What you should know
What is the purpose of the InfoStore module?
What should I know about InfoStore entries?
What is the purpose of InfoStore folders?
The InfoStore module interface
The InfoStore panel
The InfoStore overview window
Viewing InfoStore items
Displaying the list view
Displaying the H split view
Displaying hovers
Opening or saving the current document version
Sending an InfoStore entry
Creating an InfoStore item
Adding a document
Adding tags
Managing InfoStore entries
Searching for InfoStore entries
Editing InfoStore entries
Printing InfoStore entries
Moving InfoStore entries
Marking InfoStore entries with flags
Deleting InfoStore entries
Accessing InfoStore entries with WebDAV
8. Options
Overview
Settings
What can be set?
General configuration
Tags
Configuring the start page
Configuring the E-Mail module
Configuring the Calendar module
Configuration of the Contacts module
Configuring the Tasks module
Configuring the InfoStore module
Changing user data
Administration
Using the Setup Wizard
Importing
What data can be imported?
Importing appointments and tasks in iCal format
Importing contacts in the vCard format
Importing contacts in the CSV format
Export
Exporting contacts with WebDAV
Exporting appointments and tasks with WebDAV
Folder Management
What do I have to know about folders?
Creating folders
Renaming folders
Moving folders
Sending a link to a folder
Deleting folders
Permission management
What do I have to know about permissions?
Which folder permissions are preset for a user?
Where do I find folders shared by other users?
Subscribing to E-Mail folders
Sharing folders
Which permission settings are practical?
Publish&Subscribe
What is the purpose of publish&subscribe?
Which data is supported ?
Subscribing to data
Publishing data
Index