What you should know

What is the purpose of the Calendar module?

In the Calendar module you can:

  • display calendars and appointments,

  • create appointments,

  • and manage calendars and appointments.

What should I know about appointments?

To understand the appointment display and to appropriately create appointments you should know the following:

  • What are appointment types?

  • What is the purpose of availability?

What are appointments types?

The appointment type defines the appointment participants and whether the appointment is a serial appointment.

There are the following types of appointments:

Appointment type

Characteristics

Standard appointment

An appointment with no particular characteristics.

Private appointment

An appointment that can only be viewed by the creator of the appointment.Example: The birthday of an acquaintance or a family member.

Appointment series

An appointment that is repeated at least once. Example: The team meeting that takes place every second Monday.

Group appointment

An appointment with several participants.Example: A team meeting.

Public appointment

An appointment saved in a public calendar folder. Each user can create public calendar folders. By default, public calendar folders are visible to all users. Example: A company meeting.

Shared appointment

An appointment saved in a shared calendar folder. Each user can share calendar folders with other users.Example: A meeting entered by the team lead in their own calendar. The calendar is shared with the team members.

When creating an appointment you can set the appointment type. When displaying a calendar, icons indicate the appointment type.

You can combine particular appointment types. You can, for example, create an appointment that takes place several times (serial appointment) and has several participants (group appointment).

What is the purpose of availability?

Availability defines whether the appointment participant is available for other tasks during the duration of the appointment. In the appointments' calendar views availability is indicated by a bar in a particular color.

Availability

Characteristics

Color

Reserved

The appointment is reserved i.e., if the appointment overlaps with another booked appointment a conflict message is displayed. Example: A meeting you participate in.

Blue

Tentative

The appointment is booked, though the time range is not agreed upon. Example: A meeting on a date that is subject to change.

Yellow

Absent on business

The appointment is booked. The participant is absent on business for the duration of the appointment. Example: You are on a business trip.

Red

Free

The participant is available for other appointments for the duration of the appointment. Example: A co-worker's birthday.

Green

When creating an appointment you can define your availability.

What is the purpose of calendar folders?

Calendar folders allow you to structure calendars and appointments. An appointment is always created in a particular calendar folder. Each calendar folder in the folder tree represents a particular calendar. Select a calendar by clicking a calendar folder in the folder tree.

A calendar folder in the folder tree can be identified by the icon .

There are the following types of calendar folders:

  • Personal calendar folders. These calendar folders are located in the folder tree below your root folder. The personal standard calendar folder is called Calendar. You can create additional personal calendar folders.

  • Public calendar folders. These calendar folders are located in the folder tree below the folder Public folders. Each user can create public folders. By default, public folders are visible to all users.

  • Shared calendar folders. These calendar folders are located in the folder tree below the folder Shared folders. A user can share personal calendar folders with other users.

Information on folder management can be found in : Folder Management and on sharing folders in : Permission management.