The E-Mail Components

An introduction to the user interface can be found in The User Interface.

Toolbar Contains the following icons:

  • New icon . Creates a new E-Mail.

  • Toggle Folder icon . Opens or closes the folder tree.

  • Toggle Search icon . Opens an input field for searching for E-Mails with a certain sender or subject.

Folder tree Displays the E-Mail folders. Allows navigation within the folder structure. In order to open the folder tree, click on the Toggle Folder icon in the toolbar. The following functions are available:

  • If clicking on a folder its E-Mails are displayed.

  • The Add folder and Edit folder icon below the folders offer functions for organizing data and for creating an external E-Mail account.

  • The Close icon closes the folder tree.

Sidebar Displays a list of the E-Mails in the current folder. The view shows the sender, subject, date or time of receipt. Unread E-Mails are marked with the Unread icon . If available, additional icons are shown: attachment icon, colored label, number of E-Mails in the thread. The following functions are available:

  • If clicking on an E-Mail, its content is displayed in the display area.

  • If clicking the Thread icon , all previous E-Mails from the E-Mail thread are displayed or hidden below the current E-Mail. If clicking on a previous E-Mail, its content is displayed in the display area.

  • If clicking the Select icon below the list, a checkbox is displayed next to each E-Mail. You can select multiple E-Mails to edit them at once.

  • The text below the list contains the name of the selected folder. Clicking on the name opens the folder tree.

  • If clicking the Sort icon below the list a menu opens that helps you sort your E-Mails.

Display area Displays the E-Mail's content and the functions available:

  • Name of the E-Mail sender. If clicking on a name a pop-up opens. It includes the following components:

    • The person's contact data.

    • If the person's contact data are saved, the location of the data is displayed.

    • If you exchanged E-Mails with this person, they are displayed below Recent conversations.

    • If you share appointments with this person, they are displayed below Shared appointments.

    If clicking on an appointment or an E-Mail, an additional pop-up opens.

  • If clicking the Search icon next to the sender's name, a search for E-Mails from this sender is launched.

  • Date of receipt

  • Subject

  • Label button . Opens a menu allowing you to assign a colored label to the E-Mail.

  • If the E-Mail is part of an E-Mail thread, the following is displayed: a number representing its position within the E-Mail thread, a slash and the number of E-Mails in the E-Mail thread. Number 1 is the oldest E-Mail.

  • If the E-Mail was sent to several recipients, the following is displayed:

  • If the E-Mail contains attachments, the names of the E-Mail attachments are displayed.

  • Buttons: Reply All, Reply, Forward, Mark Unread, Mark read, Delete.

    If clicking on More, a menu opens with the following functions: Move, Copy, View source, Reminder, Add to Portal , Save as file.

    If the E-Mail is part of an E-Mail thread, additional buttons are shown in the display area on top. These buttons allow you to activate functions for all of the E-Mails in the thread.

  • E-Mail text. Quotes from previous E-Mails are introduced with a vertical line. If clicking on the line or on Show more, the complete quote is displayed.

In an E-Mail thread, the current response is displayed on top and the original E-Mail at the bottom.