The Address Book Components

An introduction to the user interface can be found in The User Interface.

Toolbar. Contains the following icons:

  • Add icon . Creates a new contact or a new distribution list.

    Note: This function is only enabled if you opened an address book for which you have the appropriate permissions to create objects.

  • Folder icon . Opens or closes the folder tree.

  • Search icon . Opens an input field for searching for contacts with a certain name.

Folder tree. Displays the contacts folders and enables you to navigate the folder structure. In order to open the folder tree, click the Toggle Folder icon in the toolbar. The following functions are available:

  • If clicking on a folder, its contacts are displayed.

  • Icons below the folders offer functions for Organizing data.

  • The Pin icon defines whether the folder tree overlaps the sidebar or the display area or is displayed next to the sidebar or the display area.

  • The Close icon closes the folder tree.

Navigation bar.  Displays the contacts in the sidebar starting with the letter selected.

Sidebar.  Displays the names of the contacts in the opened address book. The name and the first E-Mail address are displayed. The following functions are available:

  • If clicking on a contact its data is displayed in the Display area.

  • If clicking the Select icon below the sidebar, a checkbox is displayed next to each contact. You can select multiple contacts to edit them at once.

  • The text below the list contains the name of the selected folder. If clicking on the name, the folder tree opens.

Display area.  Displays the contact data and the available functions:

  • Picture, name, job position, profession

  • Buttons: Send mail , Invite to appointment , Edit , Delete .

    If clicking on More, a menu with the following functions opens: Move , Copy .

    Note: Some buttons might not be displayed if you do not have the appropriate permissions.

  • Business and private addresses

  • Business and private phone numbers

  • E-Mail addresses. If clicking on an E-Mail address a page for sending a new E-Mail opens.

  • Show QR-code buttons. If clicking on this, a QR code with some essential contact data is displayed.

  • Navigation path to the selected folder.

The extent of information displayed can vary.