Index

A

Address Book , Address Book
components, The Address Book Components
Address book
invite contact to appointment, Inviting contacts to an appointment
send E-Mail, Sending E-Mails from within an address book
Answer appointment invitation, Answering Appointment Invitations
Answer task invitation, Answering Tasks Invitations
app
applications, Organizing Data
App Address Book , Address Book
App Calendar , Calendar
App E-Mail , E-Mail
App Tasks Tasks App , Tasks
Application
definition,
Applications, Applications
Appointments, Calendar
changing status, Changing the appointment status
co-operate with others, Sharing appointments
colours, How are appointments displayed?
confirm invitation, Answering Appointment Invitations
create distribution list from list of participants, Creating a distribution list from the list of participants
create new, Creating new appointments
creating, Creating Appointments
delete, Deleting appointments
display, How are appointments displayed?
display in calendar view, Displaying appointments in a calendar view
display in list view, Displaying appointments in the list view
displaying, Displaying Appointments
edit, Editing appointments
edit with drag and drop, Editing appointments with drag and drop
edit, multiple, Editing multiple appointments at once
invite from address book, Inviting contacts to an appointment
manage, Managing appointments
move to folder, Moving appointments to another folder
resolve conflicts, Resolving appointment conflicts
send E-Mail to participants, Sending an E-Mail to participants
Apps
Address Book , Address Book
application manager, The Application manager
Calendar , Calendar
components, The Apps Components
E-Mail , E-Mail
Files , Files
Tasks , Tasks

B

Basic settings, Customizing the Basic Settings
Automatically open notification area on new notifications, Customizing the Basic Settings
Default application after login?, Customizing the Basic Settings
language, Customizing the Basic Settings
refresh interval, Customizing the Basic Settings
theme, Customizing the Basic Settings
time zone, Customizing the Basic Settings
Best practices, Best Practices

C

Calendar , Calendar
components, The Calendar Components
Calendar settings
Default time for reminder, Calendar Settings
display refused appointments, Calendar Settings
E-Mail notification for appointment creator, Calendar Settings
E-Mail notification for appointment participant, Calendar Settings
E-Mail notification for new, changed or deleted, Calendar Settings
End of working time, Calendar Settings
Interval in minutes, Calendar Settings
Start of working time, Calendar Settings
View, Calendar Settings
Change password, Changing the password
Changing appointment status, Changing the appointment status
Contacts
add, Adding Contacts
copy, Copying contacts
create, Creating a new contact
delete, Deleting contacts
display, Displaying Contacts
distribution list, Creating Distribution Lists
edit, Editing contacts
edit, multiple, Editing multiple contacts at once
invite to appointment, Inviting contacts to an appointment
move, Moving contacts
organize, Organizing Contacts
send E-Mail to, Sending E-Mails from within an address book
Copy
contacts, Copying contacts
E-Mail, Copying E-Mails
files, Copying files
Create
contact, Creating a new contact
Create distribution list from list of participants, Creating a distribution list from the list of participants
Create new
appointments, Creating new appointments
file, Creating Files
task, Creating Tasks

D

data organization, Organizing Data
Definition
E-Mail thread,
function,
Definitions
application,
elements,
External E-Mail account,
external participant,
global address book,
Internal E-Mail account,
objects,
OX App Suite ,
participants,
system windows,
user,
user interface,
Delete
appointments, Deleting appointments
contacts, Deleting contacts
files, Deleting files
folder, Deleting folders
tasks, Deleting tasks
design elements, Design Elements
Display
contacts, Displaying Contacts
E-Mail attachment, Viewing or Saving E-Mail Attachments
E-Mails, Displaying E-Mails
files, Viewing Files
files in icon view, Displaying files in the icon view
files in list view, Displaying files in the list view
tasks, Displaying Tasks
Display contents
files, Displaying a file's content
Display PDF documents, Displaying the contents of Office documents
Displaying
appointments, Displaying Appointments
Distribution list
invite to appointment, Inviting contacts to an appointment
send E-Mail to, Sending E-Mails from within an address book
Documentation, About this Documentation
content, Which contents are included in the documentation?
design elements, Design Elements
help, Further Help
target group, Who is the target group for this documentation?

E

E-Mail , E-Mail
add to the portal, Adding an E-Mail to the portal
categorize with labels, Categorizing E-Mails with labels
components, The E-Mail Components
copy, Copying E-Mails
drafts, Working with E-Mail drafts
enable reminder, Enabling an E-Mail reminder
external E-Mail accounts, External E-Mail Accounts
forward, Forwarding E-Mails
import from EML, Importing E-Mails
invite recipients to appointment, Inviting all E-Mail recipients to an appointment
manage, Managing E-Mail messages
mark as read, Marking E-Mails as read or unread
mark as unread, Marking E-Mails as read or unread
move, Moving E-Mails
reply, Replying to E-Mails
save, Editing multiple E-Mails at once
save as EML, Saving E-Mails
saving recipients as distribution list, Saving all recipients of an E-Mail as a distribution list
send, Sending E-Mails, Sending a new E-Mail
send from address book, Sending E-Mails from within an address book
send to appointment participants, Sending an E-Mail to participants
show source, Showing the E-Mail source
Signature, E-Mail Settings
subscribe folder, Subscribing to E-Mail folders
E-Mail settings
Allow HTML formatted E-Mail messages?, E-Mail Settings
Append vcard?, E-Mail Settings
Auto-save E-Mail drafts?, E-Mail Settings
automatically collect contacts while reading, E-Mail Settings
automatically collect contacts while sending, E-Mail Settings
Block pre-loading of externally linked images?, E-Mail Settings
colour quoted lines, E-Mail Settings
Default sender address, E-Mail Settings
Display emoticons as graphics in text E-Mails?, E-Mail Settings
format messages as, E-Mail Settings
Forward E-Mails, E-Mail Settings
Insert the original E-Mail text into a reply?, E-Mail Settings
Line wrap when sending text mails after, E-Mail Settings
Permanently remove deleted E-Mail messages?, E-Mail Settings
Signature, E-Mail Settings
E-Mail thread
definition,
E-Mail, see E-Mail , E-Mail
E-Mails
co-operate with others, Sharing E-Mails
display, Displaying E-Mails
edit, entire E-Mail thread, Editing all the E-Mails in an E-Mail thread
save attachments, Viewing or Saving E-Mail Attachments
view attachments, Viewing or Saving E-Mail Attachments
Edit
appointments, Editing appointments, Editing appointments with drag and drop
contacts, Editing contacts
file description, Editing descriptions
tasks, Editing tasks
versions, Working with versions
Elements
definition,
External E-Mail account
definition,
External E-Mail accounts, External E-Mail Accounts
edit, Setting up and editing external E-Mail accounts
set up, Setting up and editing external E-Mail accounts
use, Using an external E-Mail account
External participant
definition,

F

FAQ, see questions and answers, Best Practices
Files , Files
add to portal, Adding files to the portal
components, The Files Components
copy, Copying files
create new, Creating Files
delete, Deleting files
display, Viewing Files
display contents, Opening Files and Displaying Contents, Displaying a file's content
display in icon view, Displaying files in the icon view
display in list view, Displaying files in the list view
display Office documents, Displaying the contents of Office documents
edit description, Editing descriptions
edit, multiple -, Editing multiple files at one time
editing versions, Working with versions
manage, Managing Files
move, Moving files
open, Opening Files and Displaying Contents
rename file, Editing file names
send as E-Mail attachment, Sending files as E-Mail attachments
send as link, Sending files as a link
show link, Showing the link to a file
Files app, Files
Files settings
Audio enabled, Files Settings
default view, Files Settings
Video enabled, Files Settings
First steps, First Steps
Folder
delete, Deleting folders
grant, Sharing folders
grant permissions, Sharing folders
move, Moving folders
navigate in folder structure, Navigating within the folder structure
open, Navigating within the folder structure
rename, Renaming folders
subscribe (E-Mail folder), Subscribing to E-Mail folders
Folder structure
navigate, Navigating within the folder structure
Folder tree
open, Navigating within the folder structure
Folders, Folders
create, Creating folders
personal folders, Folder types
public folders, Folder types
shared folders, Folder types
type, Folder types
Forwarding E-Mails, Forwarding E-Mails
Function
definition,

G

Getting started, Getting started with the OX App Suite
Global address book
definition,

H

Handling OX App Suite , Operating Instructions

I

Images as slideshow, Playing Multimedia Files
Importing
E-Mail, Importing E-Mails
Internal E-Mail account
definition,

L

Label
categorize E-Mails, Categorizing E-Mails with labels

M

Manage
E-Mails, Managing E-Mail messages
Move
appointments to folder, Moving appointments to another folder
contacts, Moving contacts
E-Mail, Moving E-Mails
files, Moving files
folder, Moving folders
tasks, Moving tasks
Multimedia
images, audio, video, Playing Multimedia Files

O

Objects
definitions,
Office documents
display contents, Displaying the contents of Office documents
OX App Suite
definition,
Description, OX App Suite Definition
handling, Operating Instructions
interface, The User Interface
requirements, System Requirements

P

Participants
definition,
Permissions, Permissions
for existing folders, Permissions for folders that already exist
for new folders, Permissions for new folders
grant, Sharing folders
Personal contact data, Changing Personal Contact Data
Personal folders, Folder types
Personal root folder, Folder types
Play audio files, Playing Multimedia Files
Play videos, Playing Multimedia Files
Portal , Portal
add E-Mail, Adding an E-Mail to the portal
add file, Adding files to the portal
components, Components
customize, Customizing the Portal
Portal square
add, Adding portal squares
Portal squares
change order, Changing the portal squares' order
Portal squares settings
Colour button, Changing the portal squares' settings
Delete icon, Changing the portal squares' settings
Disable button, Changing the portal squares' settings
Edit button, Changing the portal squares' settings
Enable button, Changing the portal squares' settings
Public folders, Folder types

Q

Questions and answers, Best Practices
calendar, create appointment as representative, Best Practices
calendar, use availability, Best Practices
calendar, using recurring appointments, Best Practices
change password, Best Practices
create tasks from E-Mails, Best Practices
E-Mail, external E-Mail accounts, Best Practices
E-Mail, reduce typing, Best Practices
E-Mail, using Copy to and Blind copy to, Best Practices
find buttons or input fields, Best Practices
messages from social networks or news pages, Best Practices
Notify new objects, Best Practices
personal data and settings, Best Practices
send E-Mail to multiple addresses at once, Best Practices
share folder, set permissions, Best Practices
using tasks or appointments, Best Practices

R

Reminder
E-Mail, Enabling an E-Mail reminder
Rename
files, Editing file names
renaming folders, Renaming folders
replying to E-Mails, Replying to E-Mails
Resolving appointment conflicts, Resolving appointment conflicts

S

Save
E-Mail, Working with E-Mail drafts, Saving E-Mails, Editing multiple E-Mails at once
Search, Searching for Objects
Sending
E-Mails, Sending E-Mails, Sending a new E-Mail
Settings
basic settings, Customizing the Basic Settings
calendar, Calendar Settings
change password, Changing the password
E-Mail, E-Mail Settings
files, Files Settings
personal contact data, Changing Personal Contact Data
portal squares, Changing the portal squares' settings
tasks, Tasks Settings
Shared folders, Folder types
Sharing, Permissions
Sharing folders, Sharing folders
Showing E-Mail source
marking E-Mails, Showing the E-Mail source
sign in, sign out, Signing in, signing out
Subscribe
E-Mail folders, Subscribing to E-Mail folders
messages from social networks, Adding portal squares
RSS feeds, Adding portal squares
subscribe to RSS feeds, Adding portal squares
system windows
definition,

T

Tasks , Tasks , Tasks Components
change due date, Changing a task's due date
confirm invitation, Answering Tasks Invitations
create new, Creating Tasks
delegate to others, Delegating tasks
delete, Deleting tasks
display, Displaying Tasks
edit, Editing tasks
edit, multiple, Editing multiple tasks at once
manage, Managing Tasks
mark as done, Marking tasks as done
move, Moving tasks
working with others, Sharing tasks
Tasks settings
E-Mail notification for Accept/Declined, Tasks Settings
E-Mail notification for task creator, Tasks Settings
E-Mail notification for task participant, Tasks Settings
Interval of the reminder in minutes, Tasks Settings
Team work
appointments, Team Appointments
contacts, Contacts within Teams
E-Mails, E-Mails within a Team
files, Files and Teams
tasks, Tasks within a Team
Terminology, Terminology

U

User
definition,
User interface
definition,
display area, The User Interface
folder tree, The User Interface
full screen, The User Interface
keyboard input, The User Interface
menu bar, The User Interface
Notification Area, The User Interface
pop-up, The User Interface
sidebar, The User Interface
Toggle Folder icon, The User Interface
Toggle Search icon, The User Interface
toolbar, The User Interface
unread badge, The User Interface