E-Mail

Sending email messages

5.4.11. Sending a vacation notice automatically

A vacation notice informs the sender of an E-Mail that you will not retrieve your E-Mails for a specific period of time. You can set the following:

  • the subject and text of the vacation notice

  • the time frame when the vacation notice is active

  • the E-Mail addresses for which the vacation notice is active

How to create and activate a vacation notice:

  1. Click on View in the tool bar. Click on Vacation notice at the bottom.

    You can also use the Vacation notice button in the E-Mail settings.

    The Vacation notice window opens.

  2. To activate the vacation notice, click the icon on the upper left side.

    To define the time range for sending the vacation notice, enable Send vacation notice during this time only. Set the start and end date.

    Note: Depending on the groupware's configuration, this setting might not be available.

  3. Enter a subject and a text for the vacation notice.

  4. In order to display all options, enable Show advanced options. The following functions are displayed.

    • Specify an interval for sending a vacation notice if there are several email messages from the same sender.

    • The vacation notice will be sent if messages are reaching your primary E-Mail address. To also send a vacation notice if messages reach your other E-Mail addresses, enable the respective checkboxes.

      The vacation notice is entered as an E-Mail filter. You can also edit the vacation notice in the E-Mail filter settings.

  5. Click on Apply changes.

    If a vacation notice is active, the following is displayed:

    • On the E-Mail settings page, the Vacation notice button is marked with an additional icon.

    • In the E-Mail app, a notification is displayed above the E-Mail list. If clicking on the notification, the Vacation notice dialogue window opens.

Also see

Parent topic: Sending email messages