Collaboration
You can share an opened document with internal users or external partners with read or edit access. The persons will receive an invitation E-Mail. If an external partner accesses the document, the partner will automatically be logged in as guest user.
How to share an opened document with internal users or external partners:
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Click on File in the Office menu bar.
Click the Share / Permissions icon
in the toolbar.
The sharing window opens.
In Who can access this folder?, you can define whom to grant access to the document:
If you exclusively want to share the data with specific persons, select Invited people only.
If you want to share the data not only with specific persons, but with all persons who get a link to the data, select Anyone with the link and invited people.
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To invite the wanted persons, enter a name or an E-Mail address in Add people.
To set a person's permission, select a user role in Invite as.
To adjust the user role of a person added, click on the assigned user role next to the person or on Details.
To remove a person's permission, click the Actions icon
next to the person. Click on Remove.
If you invite persons, the Invitation message (optional) input field will be displayed. If required, enter a message.
If you selected Anyone with the link and invited people, you can pass on the link by clicking on Copy link next to the link.
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In order to adjust the settings, click the Sharing options icon
in the title bar. The following settings are available:
Link options:
To set a time limit for the access to the shared data, select a time frame in Expiration.
To protect the access with a password, enter a password in Password (optional). If you send the public link per E-Mail, the E-Mail contains the password.
If a link should also include all subfolders, enable Share with subfolders.
Invitation options
Related topics:
Parent topic: Collaboration