7.1. The Address Book Components

An introduction to the user interface can be found in The User Interface.

Toolbar Contains the following icons:

  • Add icon . Creates a new contact or a new distribution list.

    Note: This function is only enabled if you opened an address book for which you have the appropriate permissions to create objects.

  • Folder icon . Opens or closes the folder tree.

  • Search icon . Opens an input field for searching for contacts with a certain name.

Folder tree Displays the contacts folders and enables you to navigate the folder structure. In order to open the folder tree, click the Toggle Folder icon in the toolbar. The following functions are available:

  • If clicking on a folder, its contacts are displayed.

  • The Add folder and Edit folder icon below the folders offer functions for organizing data and for interchanging data.

  • The Close icon closes the folder tree.

Navigation bar  Displays the contacts in the sidebar starting with the letter selected.

Sidebar  Displays the names of the contacts in the opened address book. The name and the first E-Mail address are displayed. The following functions are available:

  • If clicking on a contact its data is displayed in the Display area.

  • If clicking the Select icon below the sidebar, a checkbox is displayed next to each contact. You can select multiple contacts to edit them at once.

  • The text below the list contains the name of the selected folder. If clicking on the name, the folder tree opens. The number corresponds to the number of objects in the selected folder.

Display area  Displays the contact data and the available functions:

  • Buttons: Send mail , Invite to appointment , Edit , Delete .

    If clicking on More, a menu with the following functions opens: Move , Copy .

    Note: Some buttons might not be displayed if you do not have the appropriate permissions.

  • Picture, name, job position, profession

  • Business and private addresses

  • Business and private phone numbers

  • E-Mail addresses. If clicking on an E-Mail address a page for sending a new E-Mail opens.

The extent of information displayed can vary.