6.1. The E-Mail Components

An introduction to the user interface can be found in The User Interface.

Toolbar Contains the following icons:

  • New icon . Creates a new E-Mail.

  • Toggle Folder icon . Opens or closes the folder tree.

  • Toggle Search icon . Opens an input field for searching for E-Mails with a certain sender or subject.

Folder tree Displays the E-Mail folders. Allows navigation within the folder structure. In order to open the folder tree, click on the Toggle Folder icon in the toolbar. The following functions are available:

  • If clicking on a folder its E-Mails are displayed.

  • The Add folder and Edit folder icon below the folders offer functions for organizing data and for creating an external E-Mail account.

  • The Close icon closes the folder tree.

Sidebar Displays a list of the E-Mails in the current folder. The view shows the sender, subject, date or time of receipt. Unread E-Mails are marked with the Unread icon . If available, additional icons are shown: attachment icon, colored label, number of E-Mails in the thread. The following functions are available:

  • If clicking on an E-Mail, its content is displayed in the display area.

  • If clicking the Thread icon , all previous E-Mails from the E-Mail thread are displayed or hidden below the current E-Mail. If clicking on a previous E-Mail, its content is displayed in the display area.

  • If clicking the Select icon below the list, a checkbox is displayed next to each E-Mail. You can select multiple E-Mails to edit them at once.

    The Select all checkbox on the left side of the Select icon allows selecting all E-Mails in a folder.

  • The text below the list contains the name of the selected folder. Clicking on the name opens the folder tree. The number corresponds to the number of objects in the selected folder.

  • If clicking the Sort icon below the list a menu opens that helps you sort your E-Mails.

Display area Displays the E-Mail's content and the functions available:

  • Buttons: Reply All, Reply, Forward, Unread, Mark read, Delete.

    If clicking on More, a menu opens with the following functions: Move, Copy, View source, Reminder, Add to Portal , Save as file.

    If the E-Mail is part of an E-Mail thread, the additional button Entire thread is shown in the display area on top. This button allows you to activate functions for all of the E-Mails in the thread.

  • Name of the E-Mail sender. If clicking on a name a pop-up opens. It includes the following components:

    • The person's contact data.

    • If the person's contact data are saved, the location of the data is displayed.

    • If you exchanged E-Mails with this person, they are displayed below Recent conversations.

    • If you share appointments with this person, they are displayed below Shared appointments.

    If clicking on an appointment or an E-Mail, an additional pop-up opens.

  • If clicking the Search icon next to the sender's name, a search for E-Mails from this sender is launched.

  • Date of receipt

  • Subject

  • Label button . Opens a menu allowing you to assign a colored label to the E-Mail.

  • If the E-Mail is part of an E-Mail thread, the following is displayed: a number representing its position within the E-Mail thread, a slash and the number of E-Mails in the E-Mail thread. Number 1 is the oldest E-Mail.

  • If the E-Mail was sent to several recipients, the following is displayed:

  • If the E-Mail contains attachments, the names of the E-Mail attachments are displayed.

  • E-Mail text. Quotes from previous E-Mails are introduced with a vertical line. If clicking on Show more, the complete quote is displayed.

In an E-Mail thread, the current response is displayed on top and the original E-Mail at the bottom.