12.4.2. Publishing data

Privacy

When using the publishing feature, you, as the current owner of this data, are responsible for being careful with privacy rules and for complying with legal obligations (Copyright and Privacy Laws).

You are the responsible party, according to the Federal Data Protection Act (BDSG, Germany) or your country's Privacy Acts, especially when publishing personal data.

According to European and other national regulations, you, as the responsible party, are in charge of data economy, and must not publish or forward personal data without the person's consent.

Beyond legal obligations, Open-Xchange would like to encourage extreme care when dealing with personal data. Please carefully consider where you store and to whom you forward personal data. Please ensure appropriate access protection, e.g.: by proper password protection.

If you publish data using the publish function, other users or external users can use that data. You can do the following:

How to publish an address book's or files folder's content:

  1. Launch the Address Book or Drive app.

  2. Select the file folder containing the content to be published in the folder tree.

  3. Click the Folder-specific actions icon next to the folder name. Click on Share this folder.

    In the Drive app you can also click on Share folder in the function bar.

  4. Set a publication name in the Share folder window. You can use the following options:

    • Select a template to set the content and display of the data published.

    • Send an email with the access data by enabling Share Link by email.

  5. In order to finish the process, click on Share.

Tip: A folder with published data is marked with the Cloud icon . If clicking the icon, the Publications and Subscriptions settings are opened.

How to publish a single file:

  1. How to launch the Drive app.

  2. Open a folder with files, in the folder tree.

  3. Click on a file in the display area. In the pop-up, click on Share.

  4. In the Share file window, you can send an email with the access data by activating Share link by email.

    To complete the process click on Share.