5.8. Email Settings

How to use the general Email settings:

  1. Click the System menu icon in the menu bar. Select Settings from the menu.

  2. Click on Email in the side bar.

  3. Change the settings.

Permanently remove deleted email messages Defines whether email messages will be removed permanently immediately after you click the Delete button or whether they will go to the trash folder. Warning: Permanently removed email messages can not be restored.

Automatically collect contacts in the "Collected addresses" folder while sending email messages Defines whether new email addresses are automatically collected in the Collected contacts folder when sending a new email. The Collected contacts folder is located below your personal contact folder.

Automatically collect contacts in the "Collected addresses" folder while reading email messages Defines whether new email addresses are automatically collected in the Collected contacts folder when reading a new email. The Collected contacts folder is located below your personal contact folder.

Use fixed-width font for text email messages Specifies whether a fixed-width font is used when composing a plain text email.

 Specifies whether your contact data will be attached to a new email in the vCard format.

Insert the original Email text into a reply? Specifies whether the original email text is appended to an email reply.

Thread View Specifies the email folders for which the thread view should be activated.

  • If selecting Enabled for inbox only, the thread view will only be used for the Inbox folder.

  • If selecting Enabled for all mail folders, the thread view will be used for all email folders and subfolders.

  • If selecting Disabled, the thread view will not be used.

Note: When changing this setting, you have to login again in order to activate the change.

Forward Email Messages as Specifies how email text is sent when forwarding the email:

  • When choosing the Inline option, the text is sent within the body of the new email.

  • When choosing the As attachment option, the text is sent as an attachment to the new email.

Format email messages as Defines the format in which email messages are sent:

  • If using the HTML option, the email text is sent with HTML markup. You can format the email text.

  • If using the Plain text option, the email text is sent as plain text without formatting.

  • If using the HTML and plain text option, the email text is sent with HTML markup and as plain text.

Line wrap when sending text email messages after Specifies at how many characters a line break is inserted in the text of a new email.

Default sender address Specifies the pre-set sender address for new E-Mail messages. Note: The sender's name is displayed in front of the E-Mail address. If you enter a name in the Your name field of the E-Mail Accounts settings, this name overwrites the preset sender name.

Auto-save email drafts Specifies the interval for saving an email to the Drafts folder while it is being composed. The Disabled option deactivates this function.

Allow HTML formatted Email messages? Specifies whether or not displaying HTML messages is allowed. In terms of bandwidth, HTML messages have a high impact and can be a high security risk as they can contain dangerous scripts.

Allow pre-loading of externally linked images Specifies whether or not the preview of externally linked graphics in HTML email messages is allowed:

  • If this option is disabled, external graphics are not directly displayed. This setting protects your privacy.

  • If this option is enabled, external graphics are loaded and displayed when viewing an HTML message.

Display emoticons as graphics in text Email Messages? Specifies whether emoticons will be displayed as graphics or as characters. For example, if you type in a smiley after having selected this option, the smiley will be displayed either as a graphic or as a colon followed by a round bracket.

Colour quoted lines? Specifies whether original messages are highlighted and introduced with a vertical line. The messages or replies will be displayed as embedded. This option assumes that the original email text is not attached but appended to the email.

Ask for delivery receipt Defines whether a delivery receipt is displayed if a received E-Mail includes receipt confirmation request.

Signature An email signature is text that is automatically entered in the email when being composed. It is typically used for inserting the name, company, and contact address at the bottom of the email text. The following functions are available.

  • Add new signature button. In order to create a new signature, click on this button. In the pop-up enter a name for the signature and the data. Click on Save.

  • Set as default button. In order to set the signature as default, click on this button.

  • Edit button. In order to edit a signature, click on Edit next to the signature. Change the data in the pop-up. Click on Save.

  • Delete button. In order to delete a signature, click the Delete icon next to the signature.

IMAP folder subscription Contains functions for subscribing to email folders.