Files

Opening Files and Displaying Contents

9.3.2. Displaying the contents of documents

You can display the contents of documents that have the following Office formats:

  • Texts

  • Spreadsheets

  • Presentations

  • PDF documents

As soon as the document is displayed, you can use additional functions e.g., printing the document or sending it in an E-Mail.

How to display the contents of documents:

  1. Open a folder containing documents.

  2. Click on a file in the detail view. In the pop-up, click on View. You can also click on the document's preview. The Document Viewer shows the contents of the document.

    The Document Viewer includes the following components:

    • A tool bar contains the following functions.

      • Icons for downloading, printing, sending.

      • Navigation elements for browsing the document.

      • View menu for adjusting the document's display size.

      • Close icon for finishing the Document Viewer

    • Th display area below the tool bar shows the document's content.

  3. To browse in documents with multiple pages, use the icons in the centre of the tool bar.

    As an alternative you can use the side panel for browsing. In order to open the side panel, click on View in the tool bar. Enable Show side panel in the menu.

    To increase or decrease the display size click on View in the tool bar. Select an entry from the menu.

  4. To download or print the document or to send it in an E-Mail, use the icons in the tool bar.

    To copy text into the clipboard, select the text with the mouse. Use the key combination that is common on your system.

    To edit the document, click the Edit document icon in the tool bar. Information on editing documents can be found in the Documents user documentation.

  5. To close the Document Viewer, click the Close iconon the right side of the tool bar.