Text

3.2. The Text Edit Page Components

Office menu bar The Office menu bar includes the following elements:

  • File tab. Shows the File tool bar that allows applying file functions.

  • Format tab. Shows the Format tool bar that allows formatting the document's content.

  • Insert tab. Shows the Insert tool bar that allows inserting tables, images, text frames, hyperlinks, tab stops, line or page breaks in the text.

  • Notifications about saving process. Notify whether all changes in the document have been saved.

  • Review tab. Shows the Review tool bar that allows using spell checking tools and tools for tracking changes.

  • Revert icon . Reverts the last operation.

  • Recover icon . Recovers the last reverted operation.

  • Toggle Search icon . Displays control elements for searching for or replacing text strings.

  • View button. Opens a menu with the following entries:

    • Functions for zooming in or zooming out the text.

    • Show tool bars checkbox. Defines whether the tool bars are always displayed.

    • Show collaborators checkbox. Defines whether the document editors list is displayed. This function is only activated if you edit the document together with other users.

  • Close document icon . Closes the Format window.

File tool bar 

The File toolbar

Contains the following tools:

  • Rename document input field. To rename the document, click on the file name.

  • Save in Drive button. Opens a menu with the following entries:

    • Save as. Saves the selected document under a different name or in another folder.

    • Save as template. Saves the selected document as a template.

    • AutoSave checkbox. Defines whether the document gets saved automatically in regular intervals.

  • Download icon . Downloads the selected document.

  • Print icon . Displays the current document in a print dialogue. Use the control elements in the upper part of the dialogue to print the document or to save it as a PDF file.

  • Send as e-mail icon . Sends the selected document as an E-Mail attachment.

Format tool bar 

The Format toolbar

Contains the following tools:

  • character formatting tools

    • font family, font size

    • emphasis

    • metrics

    • text colour, text highlight colour

  • paragraph formatting tools

    • paragraph alignment, line spacing

    • paragraph fill colour, paragraph borders

    • paragraph style, clear formatting

    • bullet list, numbered list, demote one level, promote one level

Insert tool bar 

The Insert toolbar

Contains the following tools:

  • insert table

  • insert image

  • insert text frame

  • insert or edit hyperlink

  • insert tab stop, insert line break, insert page break

Table tool bar 

The Table toolbar

If the cursor is located within a table, the Table tool bar is displayed. It contains the following tools:

  • insert row, delete selected rows, insert column, delete selected columns

  • split table

  • select cell fill colour, select cell borders, select cell border width

  • assign table style A table style consists of predefined cell borders and fill colors for specific table cells and rows.

Image tool bar 

The Image toolbar

If an image has been selected, the Image tool bar will be displayed. It contains the following tools:

  • Delete image

  • Adjust position. Defines whether the image is anchored inline, to a paragraph or to the page.

  • Adjust the position. If the image is anchored to a paragraph or a page, you can define the text wrapping.

Shape tool bar 

The Shape toolbar

If a text frame has been selected, the Shape tool bar will be displayed. It contains the following tools:

  • Delete text frame

  • Adjust position. Defines whether the text frame is anchored inline, to a paragraph or to the page.

  • Adjust the position. If the text frame is anchored to a paragraph or a page, you can define the text wrapping.

  • Adjust the background colour for the text frame's content.

  • Adjust the border style and colour for the text frame border.

Review tool bar 

The Review toolbar

Contains the following tools:

  • enabling the spellchecker

  • selection of the document's language

  • enabling change tracking

  • accepting the selected change or all changes

  • rejecting the selected change or all changes

  • selecting the previous or the next change

Document window The document window is centrally located. It lets you create and edit the document's content.