Address Book

6.1. The Address Book Components

An introduction to the user interface can be found in The User Interface.

Folder tree

Displays the contacts folders Enables navigation within the folder structure. In order to open the folder tree, click on the View button in the toolbar. Enable Folder view. The following functions are available:

  • If clicking on a folder its contacts are displayed.

  • The Folder-specific actions icon next to the selected folder offers functions for organizing data and for exchanging data.

  • Buttons in the folder tree offer functions for creating folders.

Toolbar

Contains the following buttons:

  • New button. Creates a new contact or a new distribution list.

    Note: This function is only enabled if you opened an address book for which you have the appropriate permissions to create objects.

  • Send mail button. Sends an E-Mail to the contact.

  • Invite button. Invites the contact to an appointment.

  • Edit button. Edits the contact's data.

  • Delete button. Deletes the contacts selected by you.

  • Depending on the groupware configuration, the Messenger

  • More icon . Opens a menu with the following entries: Send as vCard, Print, Move, Copy.

    Note: Some buttons might not be displayed if you do not have the appropriate permissions.

    Note: Depending on the address book or the contact's data, some buttons might be sorted differently or might not be available.

  • View button. Opens a menu with the following entries:

    • Folder view checkbox. Opens or closes the folder tree.

    • Checkboxes checkbox. Displays a checkbox next to each contact in the list. This allows to select multiple contacts to edit them at once.

Navigation bar

Displays the contacts in the list starting with the letter selected.

Display area

Contains the contacts list and a contact's detail view.

List

Displays the names of the contacts in the opened address book. The name and the first E-Mail address are displayed. The following functions are available:

  • You can select multiple contacts to edit them at once. To do so enable the checkboxes next to the contacts by enabling the Checkboxes option from the View drop-down in the toolbar.

    You can also use your system's multi selection functions.

    In order to select all contacts in the currently selected folder, enable the Select all checkbox above the list.

  • If clicking on a contact, its data is displayed in the detail view.

  • The text above the list contains the name of the selected folder. The number corresponds to the number of objects in the selected folder.

  • Depending on the groupware configuration, a colored dot next to the name indicates the Messenger status of the contact.

Detail view

Shows the data of the contact that you selected in the list. The detail view includes the following components:

  • Picture, name, job position, profession

  • Depending on the groupware configuration, a colored dot next to the name indicates the Messenger status of the contact.

  • Business and private addresses

  • Business and private phone numbers

  • E-Mail addresses. If clicking on an E-Mail address, a page for sending a new E-Mail opens.

The extent of information displayed can vary.