Documents saved on the groupware server can be edited together with other users. To do so, the documents have to be saved in a public or shared folder. The users need to have write permissions for this folder. The following rules apply:
The user who creates the document or opens it first, has editing permissions for the document. This user is called editor. Each user who later opens the document gets read permissions. Those users are called viewers.
The viewers can see all changes applied by the editor.
A viewer can become editor by requesting editing permissions. As soon as the previous editor completes the changes, the server transfers the editing permissions to the new editor.
As soon as the current editor closes the document, a new version of the document is created on the server.
How to edit a document together with other users:
Create a new document or open an existing document.
Ensure that the users with whom you want to edit the document have the required permissions for editing the document. Information and instructions can be found in the OX App Suite user guide, under the topic Permissions.
Inform other users that you want to edit the document together with them. The respective users need to open the document. When having opened the document, the users can see who is currently editing the document.
Each change you apply to the document will be visible to the viewers.
Each user can see the cursors of the other users. The cursors are highlighted with different colors. In order to view the user name, hover over the cursor.
Tip: In order to display a list of users who have opened the document, click on the Office menu item and enable the checkbox.
in order to edit the document, the user has to click on
in the tool bar.To finish, the current editor has to click the on the right side of the Office menu bar.