4.2. What you should know

4.2.1. What is the purpose of the Contacts module?

In the Contacts module you can

4.2.2. What should I know about contacts?

To appropriately work with contacts you should know the different types of contacts.

There are the following types of contacts:

Contact type

Characteristics

Default contact

A contact with no special characteristics.

Private contact

A contact that can only be viewed by the creator of the contact. Example: The contact data of a private acquaintance or family member.

Distribution list

A list that contains the contact data of several contacts. The distribution list makes it possible to send an E-Mail to several contacts simultaneously. Example: a distribution list with all team members.

Public contacts

A contact in a public contact folder. Example: all members of your organization.

Shared contact

A contact in a shared contact folder. Each user can share their own contact folders with other users. Example: You share your contact folder containing your business contacts with your team.

If you create a contact you can select a contact type. When displaying contacts the contact types are indicated by icons.

You can combine particular contact types with each other. You can, for example, create a distribution list with private contacts only.

The descriptions and instructions in the following chapters refer to contacts as well as distribution lists, even if the text mentions contacts only. If there are differences between contacts and distribution lists it will be explicitly mentioned in the text.

4.2.3. What is the purpose of the contact folders?

Contact folders allow you to structure contacts. Each contact folder in the folder tree represents a collection of contacts. Select a collection of contacts by clicking a contact folder in the folder tree.

You can recognize a contact folder in the folder tree by this icon: .

There are the following types of contact folders:

  • Personal contact folders. These contact folders can be found in the folder tree below your root folder. The personal default contact folder is called Contacts. You can create additional personal contact folders.

  • Public contact folders. These contact folders can be found in the folder tree below the folder Public folders. Each user can create public contact folders and share them with other users.

  • Shared contact folders. These contact folders can be found in the folder tree below the folder Shared folders. A user can share personal contact folders with other users.

Information on folder management can be found in 8.5: Folder Management, and on sharing folders can be found in 8.6: Permission management.