About This Documentation

1.3. Design Elements

In favour of better legibility the text content of this guide is illustrated using the following design elements:

Buttons

  • Buttons or functions that can be clicked are highlighted in bold.

  • Example:

  • Click on Compose new email.

Label

  • Labels for user interface elements like the names of windows or input fields are highlighted in italics.

  • Example:

  • The Compose new email page is displayed.

Key labels

  • Key labels are displayed in square brackets "[ ]". If several keys must be pressed, the plus sign "+" is added between the individual key labels.

  • Example:

  • Use [ctrl]+[c] to copy the content to the clipboard.

Explanatory text

  • Text that describes several functions or options is written in list form.

  • Example:

  • The following options are available:

    • Send new E-Mail messages

    • Reply to E-Mail messages.

    • Forward E-Mail messages.

Step by step instructions

  • Instructions are shown as a numbered list. If the instruction only consists of one step or several alternative steps, numbering is not required. Instructions are always introduced with wording indicating the target of the instructions. Usually, at the end of the instructions the result is mentioned.

  • Example:

  • How to reply to an E-Mail:
    1. Select an email in the side bar.

    2. Click on Reply in the display area next to the email header.

    3. Enter the email text.

    4. Click on Send in the command bar.

    Result: The E-Mail is sent.

Tips for making the work much easier

  • Tips for making work easier refer to actions that are optional e.g.: alternatives to an instruction.

  • A tip is introduced with the word Tip:.

  • Example:

  • Tip: You can also add an attachment by dragging and dropping a document from a file browser or from the desktop to the email window.

Malfunction note

  • A malfunction note indicates actions that can not be executed in the current situation. A malfunction note helps to avoid handling errors.

  • A handling error is introduced with the word Note:.

  • Example:

  • Note: In order to add a signature, you need to have created one in the email settings.

Warning about loss of data or security risks

  • A data loss warning indicates an action that irrevocably deletes data as soon as the action is executed. A security risk warning indicates an action that possibly endangers the security of your data.

  • A warning is introduced with the word Warning:.

  • Example:

  • Warning: Permanently deleted E-Mail messages are irrevocably lost. Prior to permanently deleting E-Mail messages, make sure you no longer need the E-Mail messages.