In order to create a new appointment, you have the following options:
Create an appointment by entering subject, time, and location.
Use additional functions: create recurrence, add other participants or resources, set the availability, add attachments.
How to create a new appointment:
Open a calendar folder in the folder tree.
Note: Open a calendar folder for which you have the appropriate permissions to create appointments. If selecting a shared calendar folder, you are asked where to create the appointment:
If you create the appointment on behalf of the owner, the appointment is created in the owner's shared calendar folder.
If you invite the owner to the appointment though, the appointment is saved in your calendar folder.
Click on
in the tool bar.Enter a subject. If required, enter the location and a description.
If you want to create the appointment in another calendar folder, click on the folder name next to
at the top. Select a calendar folder.Define the appointment's start and end by using the date picker. For all day appointments, activate
.In order to display the time in different timezones, click on the timezone button next to the time. You can set frequently used timezones as favourites in the calendar settings.
To get an appointment reminder, select a setting in
.You can use additional functions: create recurrence, add other participants or resources, set the availability, assign colours, add attachments.
Click on
.How to use the date picker on the Create appointment page:
Click on the date field below
or . The date picker opens.To select a date within the current month, click on the wanted day. To select today's date, you can also click on
.The date picker will close. The date is entered into the date field.
To select a date from another month, the following options are available.
To browse by month, use the
icons .To navigate to a specific month of the current year, click on the name of the month in the header. The current year's months are displayed.
To browse by year, use the
icons .Click on the wanted month.
To navigate to a specific month of another year, click on the name of the month in the header. The current year's months are displayed.
Click on the year. A list of years is displayed.
To browse this overview, use the
icons .Click on the wanted year. Click on the wanted month.
Click on the wanted day. The date picker will close. The date is entered into the date field.
How to use additional functions on the Create appointment page:
To create a recurring appointment, activate
. The current repetition parameters are displayed.To set the repetition parameters, click on the value. Examples can be found in the Calendar questions and answers.
To hide the repetition parameters, click the
icon . In order to show them again, click on the sentence next to .If the subject is not to be shown to other users, activate Private icon .
. Private appointments are marked with theIn order to set a specific colour for the appointment, click on a colour field. If you do not select a colour or click on the first colour field, the appointment is displayed in the colour of the calendar folder. A calendar folder's default colour is light blue.
Note: The colour selection drop down is only displayed if is enabled in the menu in the tool bar.
To add other participants or resources, enter the participants' E-Mail addresses, a group's name, a distribution list's name or the resource's name in the input field below Participants.
Tip: While entering the recipients, matching suggestions are displayed. To accept a suggestion, use one of the following methods:
Use the scroll bar to browse the list. Click on a suggestion.
Use the cursor keys to select a suggestion. Press Enter.
To remove a participant or a resource, click the icon
next to the name.To inform all participants about the new appointment, enable Notify all participants by e-mail..
Tip: To find free appointment times of all participants and resources you can use the schedule view.
To add attachments to the appointment, click on Attachments. Select one or several files.
belowIn order to remove an attachment, click the
icon .