Calendar

Creating Appointments

7.4.2. Scheduling appointments with several participants

When scheduling an appointment with several participants or resources, the Scheduling view shows free and busy time periods for the users and resources.

How to use the scheduling view for creating appointments:

  1. You have the following possibilities for opening the scheduling view:

    • Click on Scheduling in the tool bar. The Scheduling page opens.

    • On the create or edit appointments page click on Find a free time. The Scheduling window opens.

  2. Enter a participant's or resource's name in Add participant/resource. The appointments of the participant or resource are displayed in the calendar sheet.

    You can save the participants as a distribution list. To do so, select Save as distribution list below the list.

  3. Search for a free time in the calendar. Use the following methods:

    • To set a time range, click on the date on the upper left side. You can also use the browse icons

    • Use the Options menu to adjust the view in the calendar sheet.

    • To adjust the visible part of the time range, use the scroll bar below the calendar sheet.

  4. Define the appointment's start and end by using one of the following options:

    • In the calendar sheet drag open an area ranging from the beginning to the end of the new appointment.

    • To set the appointment's duration to one hour, click on the wanted time.

    Depending on how you opened the scheduling view, either click on Create appointment or on Accept changes to finish the process. The create or edit appointments page will be displayed.

  5. Complete the details for creating or editing the appointment.