Displays the folders.
content
My files. Contains your personal files and folders. By default, it contains folders for documents, music, images, and videos.
My attachments. Displays the file attachments of E-Mail messages sent or received by you.
My shared E-Mail attachments. Contains the file attachments sent by you as a link.
My shares. Shows the files and folders shared by you for other users or external partners.
Trash. Contains the files deleted by you.
Shared files. Contains files shared with you by other users.
Public files. Contains files shared with all users.
The
button below the folders offers functions for adding cloud storage accounts that you set up in third party products like Dropbox.Depending on the groupware configuration, the content can differ from this information.
Functions
If clicking on a folder, its contents are displayed.
The
icon next to the selected folder offers functions for organising data and for exchanging data.
Contains the following elements. Note: Some buttons are only displayed, if objects have been selected.
. Contains the following functions:
. Adds one or multiple local files.
Guard.
. Adds and encrypts a local file. This function is only available if you have access to. Creates a simple text file.
. Creates a new text document.
Creates a new spreadsheet.
. Creates a new folder.
icon . This function allows sharing files or folders.
icon . Shows the contents of the folder's files in the viewer.
icon . Starts a presentation. This function is only available if you select a document in the PowerPoint or PDF format.
icon . Downloads the files selected by you. Multiple files are downloaded as a zip archive.
icon . Deletes the files or folders selected by you.
icon . Opens a menu with additional functions:
Note: If you selected multiple files, some functions are not available.
Also see
Instructions for the buttons and icons
Creating Files or Folders |
Displaying a file's content |
Holding a presentation |
Downloading files or folder contents |
Deleting files |
Keys and key combinations |
Instructions for the functions in the
menuSending files as Email attachments |
Sending files as a link |
Showing the link to a file |
Adding files to the portal |
Moving files or folders |
Copying files |
Locking or unlocking files |
Parent topic: The Drive Components
The navigation path is located below the tool bar.
Functions
Navigation path. It shows the path to the opened folder. To open a parent folder, click on a path entry.
select all files and folders, select all files, clear the selection
display certain file types only, display all file types
button. Sorts the files in the display area by various criteria.
Displays the files and folders as a list, icons or tiles. In order to select a view, click on the tool bar. The views are differentiated as follows:
button in theFor each file and folder a row with the following content is displayed in the
view.An icon. There are different icons for the single object types.
The name of the file or folder.
Date or time of the last change
In the case of files, the size is displayed.
For each file and folder the following information is displayed in the
view.An icon. If available, a file preview is shown.
The name of the file or folder.
Files and folders are displayed as squares in the
view.
Functions
In order to display details of a selected object, click on tool bar. Enable . Details are displayed in a side bar.
in theIn order to display specific object types only, click on Filter.
in the navigation bar. Enable an entry belowIn order to display all objects, click on Filter.
in the navigation bar. Enable the entry belowIn order to sort objects, click on
in the navigation bar. Enable an entry.Select a file or folder by clicking on it. You can also use your system's multi-selection functions.
You can also use checkboxes to select files or folders. In order to display the checkboxes, click on the tool bar. Enable .
button in theTo select all objects or files or to clear the selection, click on Select.
in the navigation bar. Click on an entry belowIf double-clicking on a folder, it will be opened.
If double-clicking on a file, it will be opened in the viewer.
Displays information about the selected object in a side bar. If no side bar is displayed, click on tool bar. Enable .
in thecontent
Details. Shows general information: the name of the file or folder, the file size, the date of the last change, the editor's name, folder, link
If you shared the object, the button next to Shares can be used to open the dialogue window for editing shares.
When having selected an object in the My attachments folder, the button is displayed. If clicked on, the respective E-Mail with the attachment is displayed.
Description. Shows file comments, if available.
In order to add a description, click on
. In order to edit a description, double-click on the description.button. Click on this button to select a file that is uploaded as new version.
If there are several file versions, the Versions area is displayed. For each version the following information is displayed:
The version's file name. If clicking on it, a menu with several functions opens:
The version's file size
name of the user who uploaded the version
date and time of the version's upload
Shows the contents of files. In order to launch the viewer, do one of the following:
Double-click on a file in the display area
Select a file. Click the tool bar.
icon in the
content
Name of the selected file. If clicking on the name, the Rename dialogue window opens.
Depending on the selected file type, the respective functions are displayed.
If the selected file is editable, the
button is displayed.If a document template is shown, the
button is displayed.Depending on the content of the selected file, the
icon and the icon are displayed.If a presentation or a PDF document is shown, the
icon is displayed.
icon . Downloads the file.
icon . This function allows sharing data.
icon . If clicking the icon, a menu with additional functions opens:
icon . Clicking on it displays the contents of the selected file on a new page. For documents in the Office format, there are page navigation functions available:
icon . If clicking the icon, the viewer will be closed.
A view of the file contents, if available
If there are additional files, icons for browsing are displayed to the left and to the right of the view.
Also see
Instructions for the buttons and icons
Displaying a file's content |
Holding a presentation |
How to download files: |
Deleting files |
Working with versions |
Instructions for the functions in the
menuEditing file names |
Creating or editing descriptions |
Sending files as Email attachments |
How to upload a new version: |
Deleting files |
Parent topic: The Drive Components