In order to compose an E-Mail, you can do the following:
send copies to other recipients
select one or multiple recipients from a list of addresses
add files as attachments
send file attachments as link
auto-insert a text by adding a signature
How to send a new E-Mail:
Click on
in the toolbar.Enter the recipient's E-Mail address in the To field. Press Enter.
If there are several recipients, repeat the action. As an alternative, you can enter the name of a distribution list.
In order to delete a recipient, click the
icon .Tips:
While entering the E-Mail address, several matching suggestions are displayed. To accept a suggestion, use one of the following methods:
Use the scrollbar to browse the list. Click on a suggestion.
Use the cursor keys to select a suggestion. Press Enter.
You can also select the recipients from a list of addresses by clicking on .
You can define that the recipients can only see your E-Mail address, not your full name. To do so, proceed as follows:
Click on the sender address next to From:.
Enable
.
Enter a subject.
Enter the E-Mail text.
In order to compose the E-Mail in text format, select Plain text.
. SelectIn order to compose the E-Mail in HTML format, select
. Select . A formatting bar appears. How to format the text:
If you use the html format, you can insert images into the text. To do so, proceed as follows:
Place the cursor at the position where you want to insert images.
Drag one image or several images from a file browser or the desktop to the E-Mail window. Drop the images in the E-Mail text input field.
In order to remove an image from the text, select the image. Press the delete key on your keyboard.
In order to show further options, click on
. You can use the following options: set the priority, attach your vCard, request a delivery receiptClick on
.How to select your sender address on the Compose page:
If you have set up external E-Mail accounts, you can use those addresses as sender addresses. To do so, proceed as follows:
Click on the sender address next to From:.
Select an E-Mail address from the list.
Note: Depending on the folder selected, a defined sender address will be preset.
You can define the names to be displayed with your E-Mail addresses. To do so, proceed as follows:
Click on Edit real names window opens.
. TheEnable the checkbox of the name that you want to edit. Edit the name. Click on
.In order to display the sender addresses without names, click on
.How to send copies to other recipients on the Compose page:
Depending on whether the recipients are to see who gets a copy, use the input fields
or .If the recipients are to see who gets a copy of the E-Mail, click on To field. Enter the E-Mail address of the copy's recipient in the field.
on the right side of theIf you want to prevent the recipients from seeing who gets a copy of the E-Mail, send a blind copy. To do so, click on To field. Enter the E-Mail address of the blind copy's recipient in the field.
on the right side of theHow to select a recipient from a list of addresses on the Compose page:
Click on one of the buttons Select contacts window opens.
, or on the left side of the address input fields. TheSelect one or several contacts.
You have the following possibilities to find a specific contact:
Enter a name in
. While entering the recipients, matching suggestions are displayed. To accept a suggestion, click on it.If multiple address books are available, you can select one.
The selected contacts are displayed below the list. To undo the selection, click on
.To accept the selected contacts in the input fields
, or , click on .How to add attachments to an E-Mail on the Compose page:
Select the files to be sent as attachment.
To send a local file as attachment, click on
. Click on . Select one or more files.In order to use the current version of a file from the Drive app as an attachment, click on . Click on .
Open a folder in the Add attachments window. Select one or several files. Click on .
You can use the following functions:
In order to remove an attachment, click the
icon .To hide or show the attachments, click the Expand icon on the left side. The attachments are displayed as squares or as a list. To toggle the view, click the icon or the icon on the right side.
How to send attachments as link on the Compose page:
This function allows to send large attachments by E-Mail. This is how it works:
The attachments are uploaded to a new folder below My shared E-Mail attachments in the Drive app. The name of this folder corresponds to the E-Mail subject. The folder is shared with a public link.
The E-Mail recipients receive a link for downloading the attachments.
Select the files to be sent as attachment.
To send a local file as link, click on
. Click on . Select one or more files.In order to use the current version of a file from the Drive app as an attachment, click on . Click on .
Open a folder in the Add attachments window. Select one or several files. Click on .
You can use the following functions:
In order to remove an attachment, click the
icon .In order to hide or show the attachments click on the button with the attachment icon.
Click on . Additional functions are displayed.
To set the expiration date for the public link, click on
. Select an entry.If the attachment is to be deleted after the expiration date, enable
.To receive notifications for specific events, click on
. Enable the wanted entries.Note: Depending on the server configuration, this function might not be available.
To protect the public link with the attachments with a password, enable the checkbox. Enter a password.