You can share data with read access by creating a public link. You can give this link to other persons. Everyone who gets this link can view the data. There are the following options:
You can share the following data with read access by using a public link: address books, calendars, tasks, folders. files.
E-Mails can not be shared with a public link.
You can set a password for the access. You can define that the link expires after a specific time frame, e.g. after one month.
You can revoke the public link.
How to share data with read access by using a public link:
Select the app that should be used for sharing data.
Select a folder in the folder tree.
Note: Select a folder for which you have the permission to share. Depending on the app, some folders can not be shared.
Click the
icon next to the folder name. Click on .In the Drive app, you can also click the icon in the toolbar. Click on .
The window for sharing objects will be opened. It contains a public link for a read access to the share.
Use the following methods:
To insert the link into other applications, click the
icon next to the link.In order to directly send the link per E-Mail, enter the respective E-Mail addresses. You can enter a message for the recipients.
Per default, the data are shared with read access for an unlimited time. To set a time limit for the access to the shared data, enable
. Select a time range.To protect the access with a password, enable
. Enter a password. If you send the public link per E-Mail, the E-Mail contains the password.
Click on
.